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HYT057-2011 English PDF

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HYT057-2011: Operational norms for institutional archives of oceanic administration
Status: Valid

HYT057: Evolution and historical versions

Standard ID	Contents [version]	USD	STEP2	[PDF] delivered in	Standard Title (Description)	Status	PDF
HY/T 057-2011	English	1129	Add to Cart	7 days [Need to translate]	Operational norms for institutional archives of oceanic administration	Valid	HY/T 057-2011
HY/T 057-2001	English	RFQ	ASK	9 days [Need to translate]	Operational norms for institutional archives of oceanic administration	Obsolete	HY/T 057-2001

PDF similar to HYT057-2011

Standard similar to HYT057-2011

WB/T 1120 GB/T 40952 GB 5296.1 HY/T 0301 HY/T 058 HY/T 056

Basic data

Standard ID	HY/T 057-2011 (HY/T057-2011)
Description (Translated English)	Operational norms for institutional archives of oceanic administration
Sector / Industry	Marine Industry Standard (Recommended)
Classification of Chinese Standard	A14
Classification of International Standard	01.140.20; 07.060
Word Count Estimation	46,461
Date of Issue	7/8/2011
Date of Implementation	12/1/2011
Older Standard (superseded by this standard)	HY/T 057-2001
Quoted Standard	GB/T 11821; GB/T 18894-2002; DA/T 1; DA/T 22; JGJ 25-2000; DA/T 18
Regulation (derived from)	State Oceanic Administration Notice (2011-07-08)
Issuing agency(ies)	State Oceanic Administration
Summary	This standard specifies the tomb of the requirements, technical methods and procedures national marine management authority archives service work. This standard applies to marine management agencies work activities at all levels and the formation of the documentation archive file management, file operations other marine agency bodies may refer to this standard.

HYT057-2011: Operational norms for institutional archives of oceanic administration

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Operational norms for institutional archives of oceanic administration ICS 01.140.20;07.060 A14 People's Republic of China Marine Industry Standard Replace HY/T 057-2001 File business specification for marine administrative agencies Released on.2011-07-08 2011-12-01 implementation Issued by the State Oceanic Administration

Preface Ⅲ 1 Scope 1 2 Normative references 1 3 Terms and definitions 1 4 Overall quality requirements 2 5 Collection and accumulation of documents and materials 2 5.1 Collection accumulation range 2 5.2 Collecting accumulation types 2 5.3 Collection and accumulation method 2 5.4 Collection accumulation requirements 2 6 Organizing documents and materials 3 6.1 Arrangement of paper documents 3 6.2 Organizing Electronic Documents 6 7 Filing of documents 7 7.1 Filing of paper documents 7 7.2 Filing of electronic documents 8 8 File organization 8 8.1 File box arrangement 8 8.2 Edit File Box Information Table 9 8.3 Establish Fond Management File 9 9 Archive storage, statistics and utilization 10 9.1 Storage 10 9.2 Statistics 10 9.3 Use 11 10 Appraisal, transfer and destruction of archives 11 10.1 Identification 11 10.2 Handover 12 10.3 Destruction 12 Appendix A (Normative Appendix) File Scope and Storage Period Table 14 Appendix B (normative appendix) Scope and processing of unfiled documents 25 Appendix C (Normative Appendix) File Box and Common Table Format 26

Foreword

This standard is revised in accordance with the rules given in GB/T 1.1-2009. This standard replaces HY/T 057-2001 "Regulations for Archives Business of Ocean Administration Organizations". This standard is based on the original HY/T 057-2001 The above, in accordance with GB/T 1.1 "Guidelines for Standardization Part 1.Standard Structure and Compilation", "Archiving Scope and Documents of Agency Documents" Regulations on the Period of Archives Storage (National Archives Order No. 8) and DA/T 22 ``Rules for the Arrangement of Archived Documents'', the structure and related content In addition to the editorial changes, the main technical changes are as follows. --- Added new normative reference documents, GB/T 11821 "Photo Archives Management Specification", GB/T 18894-2002 "Electronic Document Document Filing and Management Standards, DA/T 1 Basic Terminology of Archives Work; ---Added the key terms "electronic files", "pieces", "filed electronic files", "logical archives", "physical archives", "fonds", revised Definition of "documents" (see 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, 3.1); --- Deleted "file unit and fonds" (see Chapter 4 of the original HY/T 057-2001); --- Added "Overall Quality Requirements" (see Chapter 4); ---The process of collecting, sorting out and filing documents and materials was revised, and the original standard "Archive" and "Archive System Arrangement" were revised and adjusted to "Document Collection and accumulation of documents and materials", "organization of documents and materials", "archival of documents and materials", and "archival organization" (see Chapter 5, Chapter 6, Chapter 7, Chapter 8, Chapter 5 and Chapter 6 of the original HY/T 057-2001); ---The original standard "Utilization of Archives" was revised, and the relevant content of archive storage and statistics was moved into this chapter. Statistics and Utilization" (see Chapter 9, Chapter 8 of the original HY/T 057-2001); --- The original standard "Statistics, appraisal, transfer and destruction of archives" was revised, and the content of archive statistics was moved to "Archives storage, statistics and "Usage" chapter, revised to "File identification, transfer and destruction" (see Chapter 10, Chapter 9 of the original HY/T 057-2001); ---Modified the "documents and materials archive scope and storage period table", clearly defined the "regular" storage period of archived files (see Appendix A, Appendix B of the original HY/T 057-2001); ---Modified the "Scope of unfiled documents" (see Appendix B, Appendix C of the original HY/T 057-2001); --- Delete the "file number chapter" format, add the "archive chapter" format (see Appendix C Figure C.1, Appendix A of the original HY/T 057-2001 Figure A.18); ---Replaced "Domestic File Directory Cover", "Domestic File Directory", and "File Directory in Volume" with "Archive File Directory" and "Archive File Directory Cover" Record" (see Appendix C Figure C.2, Figure C.3, the original HY/T 057-2001 Appendix A, Figure A.4, Figure A.5, Figure A.6); ---Modified the format of "Exam Preparation Form" (see Appendix C Figure C.4, original HY/T 057-2001 Appendix A Figure A.7); ---Clarified the file installation with "box" as the storage method, deleted "Dossier Box", "Dossier Box Cover" and "Dossier Ridge", and added "File box cover" and "File box ridge" (see Appendix C Figure C.5, Figure C.6, Appendix A of the original HY/T 057-2001 Figure A.1, Figure A.2, Figure A.3); ---Added the format of "Archive Electronic File Catalog" and "Filed Electronic File Transfer and Acceptance Inspection Registration Form" (see Appendix C Figure C.7, Figure C.9); --- Deleted the "File Transfer Registration Form" and added the format of the "Archive File Transfer Procedure Form" (see Appendix C Figure C.8, original Figure A.8 of Appendix A of HY/T 057-2001); ---Added the format of "File Box Information Sheet Cover" and "File Box Information Sheet" (see Appendix C Figure C.10 and Figure C.11); ---Modified the format of "File Handover Documents" (see Appendix C Figure C.12, original HY/T 057-2001 Appendix A Figure A.8); --- Modified the format of "Archive Destruction List Cover" and "Archive Destruction List" (see Appendix C Figure C.14, Figure C.15, original HY/T 057-2001 Appendix A, Figure A.11, Figure A.12); ---Delete the "Archive Borrowing Register", "Archive Agency Card", and "Archive Warehouse Temperature and Humidity Control" used in the internal management of the filing unit The cover format of the register”, “The temperature and humidity control registration form of the archive warehouse”, and the “document number catalogue” (see the original HY/T 057-2001 Appendix A (Figure A.9, Figure A.13, Figure A.14, Figure A.15, Figure A.16). This standard was proposed by the Second Institute of Oceanography, State Oceanic Administration. This standard is under the jurisdiction of the National Marine Standardization Technical Committee (SAC/TC283). Drafting organizations of this standard. Second Institute of Oceanography, State Oceanic Administration, Office of State Oceanic Administration, Donghai Branch of State Oceanic Administration, Zhejiang Provincial Oceanic and Fishery Bureau, National Ocean Technology Center, China Oceanic Archives. The main drafters of this standard. Ge Yanhua, Yang Guanming, Pan Feng, Xue Jun, Tao Xueyan, Xue Huifen, Yao Haiqin, Yang Heming, Pan Jianzhong, Chen Lingyun. The previous editions of this standard are as follows. ---HY 029.2-1993 "State Oceanic Administration System Organization Archives Business Specification". File business specification for marine administrative agencies

1 Scope

This standard specifies the basic requirements, technical methods and working procedures for the archives business of the national ocean administration agency. This standard applies to the filing and file management of documents and materials formed in the work activities of marine management agencies at all levels, and other marine agencies The file business can refer to this standard.

2 Normative references

The following documents are indispensable for the application of this document. For dated reference documents, only the dated version applies to this article Pieces. For undated references, the latest version (including all amendments) applies to this document. GB/T 11821 Photo Archives Management Specification GB/T 18894-2002 Electronic Document Filing and Management Specification DA/T 1 Basic terminology of archival work DA/T 18 file description rules DA/T 22 Archive file organization rules JGJ25-2000 Architectural Design Code for Archives Interim Measures for the State Oceanic Administration to Receive Marine Archives into the Library

3 Terms and definitions

The following terms and definitions defined in GB/T 18894, DA/T 22, DA/T 1 and are applicable to this document. 3.1 Oceanic Administration Organization Documents (referred to as documents) oceanicadministrationorgandocument Reflect the various forms of information records formed by the national marine management agencies at all levels in the process of performing their statutory functions and responsibilities. 3.2 Electronic records Different forms of information records such as text, graphics, images, audio, video, etc., formed, processed, transmitted and stored by computers and other equipment. 3.3 Piece Organizing unit of archived files. Generally, each document is one piece, the original and final version of the document are one piece, the text and attachments are one piece, the original One copy and one copy, one forwarded text and one forwarded text, one set of photo prints, one volume (book) such as reports, rosters, and atlases. The communication and the reply are one piece. 3.4 Archivalelectronicrecords Electronic documents that have reference and use value and are preserved as archives. [GB/T 18894-2002, definition 3.2] 3.5 Logicalfiling It is carried out on the computer network, and the management authority of the electronic file is transferred to the archives department without changing the original storage method and location

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