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HYT056-2010: Operational norms for archives on marine scientific and technological reaserch
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Operational norms for archives on marine scientific and technological reaserch
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Basic data | Standard ID | HY/T 056-2010 (HY/T056-2010) | | Description (Translated English) | Operational norms for archives on marine scientific and technological reaserch | | Sector / Industry | Marine Industry Standard (Recommended) | | Classification of Chinese Standard | A14 | | Classification of International Standard | 01.140.20; 07.060 | | Word Count Estimation | 52,529 | | Date of Issue | 8/31/2010 | | Date of Implementation | 10/1/2010 | | Older Standard (superseded by this standard) | HY/T 056-2001 | | Quoted Standard | GB/T 11821; GB/T 11822; GB/T 18894; DA/T 18 | | Issuing agency(ies) | State Oceanic Administration | | Summary | This standard specifies the marine science and technology research documentation collection, sorting and archiving, and marine science and technology research file finishing, cataloging, preservation and development and utilization of basic standards and requirements. This standard applies to marine science and technology research archive operations. | HYT056-2010: Operational norms for archives on marine scientific and technological reaserch---This is a DRAFT version for illustration, not a final translation. Full copy of true-PDF in English version (including equations, symbols, images, flow-chart, tables, and figures etc.) will be manually/carefully translated upon your order.
Operational norms for archives on marine scientific and technological reaserch
ICS 01.140.20; 07.060
A14
People's Republic of China Marine Industry Standard
HY/T 056-2010
Replace HY/T 056-2001
Marine Science and Technology Research Archives Business Specification
2010-08-31 released
2010-10-01 implementation
Issued by the State Oceanic Administration
Table of contents
Preface Ⅴ
1 Scope 1
2 Normative references 1
3 Terms and definitions 1
4 General requirements 2
5 Collection of scientific research documents 2
5.1 The accumulation of scientific research documents 2
5.2 Summary of scientific research documents 2
5.3 Review of scientific research documents 2
5.4 Identification of scientific research documents 3
6 Arrangement of scientific research documents 3
6.1 Composition of finishing unit 3
6.2 Organizing paper documents 3
6.2.1 Binding 3
6.2.2 Classification 3
6.2.3 Sort 3
6.2.4 Scroll 3
6.2.5 File box 4
6.2.6 Compilation of in-volume catalog 4
6.2.7 Preparation of in-paper remarks table 4
6.2.8 Preparation of case file cover 5
6.2.9 Preparation of case files 5
6.3 Organizing electronic documents 5
6.3.1 Archive carrier 5
6.3.2 Classification 5
6.3.3 File Naming 5
6.3.4 File organization 5
6.3.5 Directory organization 5
6.3.6 Establish documentation 5
6.3.7 Preparation of archive carrier 5
6.3.8 Label packaging 6
6.3.9 Establish an archived electronic file catalog 6
6.4 Creating Alternative Volume 6
7 Archiving of scientific research documents 6
7.1 Filing requirements 6
7.2 Number of archived copies 7
7.3 Archiving time 7
7.4 Archiving Procedure 7
HY/T 056-2010
7.4.1 Archive review 7
7.4.2 Filing procedures 7
8.Organizing, cataloging and keeping scientific research files 7
8.1 Arrangement of scientific research files 7
8.1.1 File number indexing 7
8.1.2 Sorting and re-arranging 8
8.1.3 Classification indexing 8
8.1.4 Subject Indexing 8
8.1.5 Supplement and revision of scientific research documents 8
8.2 Cataloging of scientific research files 9
8.2.1 Compilation of the file list 9
8.2.2 Compile a document catalog 9
8.2.3 Compilation of full citation catalog 9
8.2.4 Compile other catalogs 9
8.3 Custody of scientific research files 9
8.3.1 Storage requirements 9
8.3.2 Storage environment 9
8.3.3 Inspection and maintenance 9
9 Statistics and Utilization of Scientific Research Archives 10
9.1 Statistics of scientific research files 10
9.1.1 Statistical Form 10
9.1.2 Statistical indicators 10
9.1.3 Statistical requirements 10
9.2 Utilization of scientific research files 10
9.2.1 Utilization requirements 10
9.2.2 File viewing 10
9.2.3 File consultation 10
9.2.4 File development 11
9.2.5 Utilization effect analysis 11
10.Identification, destruction and transfer of scientific research archives 11
10.1 Identification of scientific research files 11
10.1.1 Appraisal content 11
10.1.2 Appraisal time 11
10.1.3 Appraisal procedure 11
10.2 Destruction of scientific research archives 11
10.2.1 Compilation of destruction inventory 11
10.2.2 Destruction procedure 11
10.3 Transfer of scientific research files 12
10.3.1 Principles of Handover 12
10.3.2 Time and scope of handover 12
10.3.3 Handover procedure 12
10.4 Adjustment of scientific research files 12
Appendix A (normative appendix) Scope of scientific research documents filing and archive storage period 13
HY/T 056-2010
Appendix B (normative appendix) Format of scientific research document filing instructions 19
Appendix C (Normative Appendix) Table format for scientific research documents sorting 25
Appendix D (normative appendix) Table format for scientific research archive management 35
References 45
Figure B. 1 Cover format of archive manual 19
Figure B. 2 Filing instructions page 1 style 20
Figure B. ３ Filing instructions page 2 style 21
Figure B. 4 Filing Instructions Page 3 Style 22
Figure B. ５ Page 4 of the Archive Manual Form 23
Figure B. 6 Format 24 on page 5 of the archive manual
Figure C. 1 Format of the Appraisal and Registration Form of Scientific Research Documents 25
Figure C. 2 Reel box style 26
Figure C. 3 Schematic diagram of unfolding volume box 27
Figure C. 4 Catalogue style in volume 28
Figure C. Form of preparation form in 5 volumes 29
Figure C. 6 Format of case file cover 30
Figure C. 7 Case file back style 31
Figure C. 8 File number chapter style 32
Figure C. 9 Format of archived electronic file catalog 33
Figure C. 10 Forms of archive list of scientific research documents 34
Figure D. 1 Form of application form for revision of scientific research files 35
Figure D. 2 Format of the file list 36
Figure D. 3.Catalog cover style 37
Figure D. 4 File list format 38
Figure D. 5 Fully cited catalogue-file catalog form 39
Figure D. 6 Format of the record form of the utilization benefit of scientific research files 40
Figure D. 7 Forms of Appraisal Records of Scientific Research Archives 41
Figure D. 8.The cover style of the destruction list of scientific research files 42
Figure D. 9 Destruction list of scientific research files 43
Figure D. 10.Documents for handover of scientific research files 44
Table A. 1 The filing scope of marine science and technology research documents and the filing period 13
HY/T 056-2010
Foreword
Compared with HY/T 056-2001, the main changes of this standard are as follows.
---Added normative reference documents (see 2);
---Added terms and definitions (see 3.3, 3.4, 3.5);
--- Added a chapter "General Requirements" (see 4);
---The title and content of the formation and accumulation, review and filing of documents and materials have been revised (see 4.1 and 4.2 of the.2001 edition; and 5.
5.1, 5.2, 5.3, 5.4);
---Added the composition clause of the finishing unit (see 6.1);
---Revised the sorting of documents and materials, the title and content of the volume (see 4.3 in the.2001 edition; 6.2 and 6.3 in this edition);
--- The administrative clauses in the filing, review and filing of documents and materials have been deleted (see the.2001 version of 4.1.1, 4.1.3, 4.3.1,
4.3.2);
---The sorting of documents and materials has been deleted, and the documents and materials of different sizes in the vertical volume should be unified into the content of A4 format (see.2001
Version 4.3.12.4);
--- Deleted the explanatory content of the terminology in the filing of the file (see 5.1.1, 5.1.1.1, 5.1.1.1.1 of the.2001 edition);
--- Deleted the file inter-visibility indexing clause (see 5.1.1.3 of the.2001 edition);
---The establishment of the chamber number is deleted (see 5.1.1.4 of the.2001 edition);
---Deleted the general rules for composing the subject code (see 5.1.1.1.4 of the.2001 edition);
---Added the photo collation clause (see 6.2.3.2, 6.2.3.4, 6.2.4.4d));
---Added the clauses for the collation of non-book images (see 6.2.3.3);
---Added the file boxing clause (see 6.2.5);
---The provision of establishing a substitute volume has been added (see 6.4);
---Modified the title and content of the archive transfer (see 4.4, 4.4.1, 4.4.2, 4.4.4.1 of the.2001 edition; 7, 7.1, 7.1.5);
---Modified the file number structure clause (see 5.1.1.1.2 of.2001 edition; 8.1.1.1 of this edition);
--- Added classification and subject indexing clauses (see 8.1.3, 8.1.4);
---Modified the method of sorting out new supplementary documents (see 5.1.1.1.5.2 of the.2001 edition; 8.1.5.2 of this edition);
--- Deleted the file organization of the archives (see 5.1.2 of the.2001 edition);
---Modified the terms of archive storage (see 5.3.1, 5.3.2, 5.3.3 of the.2001 edition; 8.3.1, 8.3.2, 8.3 of this edition.3);
---Modified the terms of archive statistics (see 7.1 of the.2001 edition; 9.1 of this edition);
---Modified the terms of archive development and utilization (see 7.2, 7.3, 7.4 of.2001 edition; 9.2 of this edition);
---Modified the terms of file transfer and acceptance (see 6.1, 6.3, 6.4, 6.5, 6.6, 6.7 of the.2001 edition; 10.3.1 of this edition)
10.3.2, 10.3.3);
---Added the file appraisal procedure (see 10.1.3);
---Added the file transfer clause (see 10.3.3.3);
---Modified the filing scope and storage period table of marine scientific research documents (see Appendix A.1 and A.2 of the.2001 edition; Appendix of this edition
A);
---Revised the manual for archiving marine scientific research project documents (see Figure B.1, B.2, B.5, B.6 of Appendix B of.2001 edition; this
Version of Appendix B Figure B. 1.B. 2.B. 5.B. 6);
--- Modified the title of the table format for marine scientific research documents and archives (see Appendix C of the.2001 edition; Appendix C and Appendix D of this edition);
--- Deleted the file folder format (see Figure D. 3 in Appendix D of the.2001 Edition);
HY/T 056-2010
---Modified the cover format of the marine scientific research archives (see Appendix C Figure C.4 of the.2001 edition; Appendix C Figure C.6 of this edition);
---Added the catalog style of archived electronic files (see Appendix C, Figure C.9);
---Modified the format of the filing and transfer form of marine scientific research documents (see Appendix C, Figure C. 5 of the.2001 edition; Appendix C of this edition
Figure C. 10);
---Modified the format of the marine scientific research archive file directory (see Appendix C, Figure C.10 of the.2001 edition; Appendix D, Figure D.2 of this edition);
---Added the cover style of the scientific research archives catalog (see Appendix D, Figure D. 3);
--- Modified the format of the marine scientific research archives appraisal registration form (see Appendix C, Figure C.13 of the.2001 edition; Appendix D, Figure D.7 of this edition);
--- Deleted the format of the marine scientific research archives borrowing register (see Appendix C Figure C.11 of the.2001 edition);
---Modified the format of the transfer (receiving) list of marine scientific research files (see Appendix C, Figure C.9 of the.2001 edition; Appendix D of this edition
D. 10);
Appendix A, Appendix B, Appendix C and Appendix D of this standard are normative appendices.
This standard was proposed by the Office of the State Oceanic Administration.
This standard is under the jurisdiction of the National Marine Standardization Technical Committee (SAC/TC283).
Drafting organizations of this standard. China Ocean Archives, Beihai Branch of State Oceanic Administration, National Ocean Technology Center, Second Ocean of State Oceanic Administration
graduate School.
The main drafters of this standard. Hou Xiusheng, Xue Huifen, Fan Wenjing, Sun Tao, Zhang Minghe, Song Minghang, Qiu Li, Ge Yanhua, Sun Xiaoyan, Wang Shifu,
Yuan Zeyi.
The previous editions of the standard replaced by this standard are as follows.
---HY/T 029.1-1993; HY/T 056-2001.
HY/T 056-2010
Marine Science and Technology Research Archives Business Specification
1 scope
This standard stipulates the collection, sorting and filing of marine science and technology research documents, and the sorting and compilation of marine science and technology research files.
Basic methods and requirements for project, storage, development and utilization.
This standard applies to the work of marine science and technology research archives.
2 Normative references
The clauses in the following documents become clauses of this standard after being quoted. For dated reference documents, all subsequent
Amendments (not including errata content) or revisions do not apply to this standard. However, all parties that have reached an agreement based on this standard are encouraged to study
Is the latest version of these files available? For undated references, the latest version is applicable to this standard.
GB/T 11821 Photo Archives Management Specification
GB/T 11822 General requirements for the composition of scientific and technological archives
GB/T 18894 Electronic Document Filing and Management Specification
DA/T 18 File description rules
Interim Provisions on Technical Management of Archives Warehouse, National Archives Administration
State Oceanic Administration Interim Measures for Accepting Ocean Archives into the Library, State Oceanic Administration
3 Terms and definitions
The following terms and definitions determined by DA/T 1-2000 apply to this standard.
3.1
Various forms of information records formed by national institutions, social organizations or individuals in marine science and technology research activities.
3.2
Valuable various forms of history directly formed by national institutions, social organizations or individuals in marine science and technology research activities
recording.
3.3
Organizing unit of archived files. Generally, each document is one piece; the original and final version are one piece; the main text and attachments are one piece;
One piece of text; one piece of translation and original; one volume (book) of reports, tables, atlases, etc.; one piece of drawings; one piece of single incident
Or a group of photos generated at a time as one piece; an electronic file (folder) that can be used independently and effectively as one piece, database or software folder
For one piece.
3.4
A unit that systematically organizes archived ocean science and technology research documents of the same job.
3.5
Used to store electronic document carriers, large-format drawings or materials, sample samples and other physical paper catalogs and explanatory information, and instruct the entities
File storage location.
HY/T 056-2010
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