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GB/T 42727-2023: Archiving specification for electronic documents of government service item
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Archiving specification for electronic documents of government service item
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GB/T 42727-2023
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Basic data | Standard ID | GB/T 42727-2023 (GB/T42727-2023) | | Description (Translated English) | Archiving specification for electronic documents of government service item | | Sector / Industry | National Standard (Recommended) | | Classification of Chinese Standard | A14 | | Classification of International Standard | 01.140.20 | | Word Count Estimation | 43,489 | | Date of Issue | 2023-05-23 | | Date of Implementation | 2023-12-01 | | Issuing agency(ies) | State Administration for Market Regulation, China National Standardization Administration | GB/T 42727-2023: Archiving specification for electronic documents of government service item---This is a DRAFT version for illustration, not a final translation. Full copy of true-PDF in English version (including equations, symbols, images, flow-chart, tables, and figures etc.) will be manually/carefully translated upon your order.
ICS 01:140:20
CCSA14
National Standards of People's Republic of China
Specifications for electronic filing of government service items
Released on 2023-05-23
2023-12-01 Implementation
State Administration for Market Regulation
Released by the National Standardization Management Committee
table of contents
Preface III
Introduction IV
1 Scope 1
2 Normative references 1
3 Terms and Definitions 1
4 General principles and requirements 2
5 Archiving function requirements 3
5:1 Basic requirements 3
5:2 Archive configuration function 3
5:3 Organize component functions 3
5:4 Inventory detection function 4
5:5 Archive information packet encapsulation function 4
5:6 Data exchange function 4
5:7 Statistics and audit function 4
6 Archiving Process 4
6:1 Overall process 4
6:2 Document Collection 5
6:3 Finishing 5
6:4 Inventory 6
6:5 Forming an archive information package 6
6:6 Generate verification information 6
6:7 Archive detection 6
6:8 Data Exchange 6
6:9 Receive detection 6
6:10 Registration catalog 6
6:11 Storage 6
7 Contents, structure and naming rules of the archive information package 7
7:1 Content 7
7:2 Structure 7
7:3 Naming rules 7
8 Metadata Requirements 8
8:1 Overview 8
8:2 Archiving configuration information 8
8:3 Basic information of handling documents 12
8:4 Process Information 17
9 storage format requirements 18
9:1 General requirements 18
9:2 Specific requirements 18
10 Data exchange requirements 18
Appendix A (Informative) Catalog of Archived Materials 21
Appendix B (informative) Example of the general structure of an archived information package 27
Appendix C (Informative) Example of Nested Structure of Archived Information Packages 28
Appendix D (Informative) Metadata Mapping Table of Electronic Documents for Government Service Items 29
Appendix E (Informative) Metadata Description Format Example 32
Reference 37
foreword
This document is in accordance with the provisions of GB/T 1:1-2020 "Guidelines for Standardization Work Part 1: Structure and Drafting Rules for Standardization Documents"
drafting:
Please note that some contents of this document may refer to patents: The issuing agency of this document assumes no responsibility for identifying patents:
This document is proposed and managed by the State Archives Bureau:
This document is drafted by: Zhejiang Provincial Archives Bureau, Zhejiang Provincial Archives, Fujian Nanwei Software Co:, Ltd:
The main drafters of this document: Zheng Jinyue, Liang Shaohong, Wang Jinmiao, Xia Zhenhua, Chen Lin, Wang Dazhong, Lin Weihong, Weng Mei, Chen Guiming, Gao Le,
Huang Wenfeng:
Introduction
With the in-depth advancement of "Internet government services", government service implementation agencies have formed a large number of government services in the process of handling government services:
electronic files: These electronic documents are an important part of national information resources, and have important credentials and long-term reference value: make policy
It is a national standard for electronic file filing of government service items, which is used to guide government service implementation agencies at all levels to carry out electronic file filing of government service items:
Archiving work is of great significance for standardizing the archiving and safe preservation of electronic documents for government service matters and safeguarding the legitimate rights and interests of all parties in society:
Specifications for electronic filing of government service items
1 Scope
This document specifies the electronic documents formed, processed, transmitted and stored through the government service matter handling system (referred to as government service matter
Functional requirements for archiving of electronic documents, archiving process, content, structure, naming rules of the archived information package, metadata, storage format, data
exchange requirements:
This document is applicable to the electronic administrative power matters and public service matters formed in the government service matter handling system upon application:
The archiving of documents, the archiving of electronic documents of administrative power matters such as administrative penalties and administrative inspections are used for reference:
2 Normative references
The contents of the following documents constitute the essential provisions of this document through normative references in the text: Among them, dated references
For documents, only the version corresponding to the date is applicable to this document; for undated reference documents, the latest version (including all amendments) is applicable to
this document:
GB/T 18894-2016 Specifications for Electronic Document Filing and Electronic Archives Management
GB/T 36905-2018 Technical Requirements for Electronic License Documents
GB/T 39554:1-2020 National Integrated Government Service Platform Government Service Items Basic Catalog and Implementation List Part 1
Sub: Coding Requirements
DA/T 13 File Number Compilation Rules
3 Terms and Definitions
The following terms and definitions apply to this document:
3:1
The services provided by government departments and other organizations authorized or entrusted by them to exercise administrative powers and public service matters according to applications
affairs:
[Source: GB/T 39554:1-2020, 3:3]
3:2
An information system used to handle government service matters (3:1):
3:3
Electronic document electronicdocument
In the process of performing their statutory duties or dealing with affairs, state agencies, social organizations or individuals form and manage information through electronic equipment such as computers
Various records of information in digital format that are processed, transmitted and stored: Electronic documents are composed of content, structure, and background:
[Source: GB/T 18894-2016, 3:1]
3:4
electronic records electronicrecords
Electronic records (3:3) that have credential, reference and preservation value and are archived and preserved:
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