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SFT0038-2021: (Notary certificate production specification)
Status: Valid SFT0038: Evolution and historical versions
| Standard ID | Contents [version] | USD | STEP2 | [PDF] delivered in | Standard Title (Description) | Status | PDF |
| SF/T 0038-2021 | English | 259 |
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3 days [Need to translate]
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(Notary certificate production specification)
| Valid |
SF/T 0038-2021
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| SF/T 0038-2019 | English | 559 |
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3 days [Need to translate]
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(Notarization specification)
| Obsolete |
SF/T 0038-2019
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PDF similar to SFT0038-2021
Standard similar to SFT0038-2021 GB 5296.4 GB 5296.1 Basic data | Standard ID | SF/T 0038-2021 (SF/T0038-2021) | | Description (Translated English) | (Notary certificate production specification) | | Sector / Industry | Chinese Industry Standard (Recommended) | | Classification of Chinese Standard | A13 | | Word Count Estimation | 11,151 | | Issuing agency(ies) | Ministry of Justice of the People's Republic of China | SFT0038-2019: (Notarization specification)---This is a DRAFT version for illustration, not a final translation. Full copy of true-PDF in English version (including equations, symbols, images, flow-chart, tables, and figures etc.) will be manually/carefully translated upon your order.
Specification layout key for notarial certificate
The People's Republic of China Judicial Administration Industry Standard
Notary certificate production specification
2019-5-5 release
2019-5 -20 Implementation
Issued by the Ministry of Justice of the People's Republic of China
1 Scope...1
2 Normative references...1
3 Terms and definitions...1
4 Main technical indicators of paper...1
5 Paper size and layout requirements...2
6 Printing and Binding Requirements...3
7 Arrangement rules for the elements of the notarial certificate...3
8 The usage of measurement units, punctuation marks and numbers...6
9 Wording requirements...6
10 Style...6
References...9
Foreword
This standard was drafted in accordance with the rules given in GB/T 1.1-2009.
Please note that some of the contents of this document may involve patents. The issuing agency of this document is not responsible for identifying these patents.
This standard was proposed by the Public Legal Service Administration of the Ministry of Justice and the Chinese Notary Association.
This standard is under the jurisdiction of the Information Center of the Ministry of Justice.
Drafting organization of this standard. China Notary Association.
Notary certificate production specification
1 Scope
This standard specifies the main technical indicators of paper for notarization, paper size and layout requirements, printing and binding requirements, and various elements of notarization.
Arrangement rules, measurement units, usage of punctuation marks and numbers, word requirements and styles, etc.
This standard is applicable to the production of notarization. The production of notarization service certificates, notarization translations and documents related to notarial services can also be referred to
Row.
2 Normative references
The following documents are indispensable for the application of this document. For dated reference documents, only the dated version applies to this document.
For undated reference documents, the latest version (including all amendments) is applicable to this document.
GB/T 148 Printing, writing and drawing paper format size
GB 3100 International System of Units and Its Application
GB/T 3101 General principles on quantities, units and symbols
GB/T 3102 (all parts) Quantity and unit
GB/T 15834 Usage of punctuation marks
The usage of numbers in GB/T 15835 publications
3 Terms and definitions
The following terms and definitions apply to this document.
3.1
Word
The length unit that indicates the horizontal distance in the notarized certificate.
Note. In this standard, a character refers to the distance of the width of a Chinese character.
3.2
Line
The unit of length that indicates the longitudinal distance in the notarized certificate.
Note. In this standard, a line refers to the distance of the height of a Chinese character plus 7/8 of the height of the No. 3 Chinese character.
4 Main technical indicators of paper
4.1 Paper for notarization
Notarial papers generally use offset printing paper or copy paper with a basis weight of 60 g/m² to 80 g/m². The whiteness of paper is 80%～90%,
The transverse folding endurance is ≥15 times, the opacity is ≥85%, and the pH value is 7.5～9.5.
4.2 Special paper for notarization
The special paper for notarization is specially designed for notarization institutions that handle foreign-related, Hong Kong, Macao and Taiwan notarization business to be sent to foreign countries or Hong Kong, Macao and Taiwan regions of my country.
Anti-counterfeiting paper for certificates. Special paper for notarization should meet but not limited to the following technical quality standards. basis weight 85±3g/m², paper whiteness >80%, thick
Degree 0.092～0.105mm, folding endurance (average in vertical and horizontal directions) ≥1000 times.
5 Paper size and layout requirements
5.1 Format size
The paper used for the notary certificate should conform to the A4 paper specified in GB/T 148, and the finished product size should be. 210 mm × 297 mm.
5.2 Front and back cover
The front and back cover of the notarial certificate should be pasted. There is no text on the back cover.
5.3 Cover of notarial certificate
The cover requirements of the notarial certificate include.
a) The words "Notarization" on the cover of the notarial certificate should be Song Ti 48 fonts, with a length of 94 mm from the top edge to the edge of the paper, with one Chinese character interval.
Word position
b) The name of the notary institution is "the name of the province (autonomous region, municipality), the name of the county or city, the name of the notary office" (the name of the province (autonomous region)
The name of the city’s name and name notary office; the name of the municipality directly under the central government name and name notary office), 44mm from the bottom edge of the lettering to the edge of the paper, use the second song
Body font, with the words "People's Republic of China" before the name of the notary institution;
c) The typesetting position of the words used on the cover of the notarial certificate should be centered.
5.4 Layout
The layout requirements for notarization include four parts. margin and center size, font and font size, number of lines and characters, and text color, as follows.
a) Page margin and center size
1) The head of the paper for notarization (the upper white side) is 37 mm±1 mm;
2) The notarization paper binding (left white edge) is 28mm±1mm;
3) The size of the plate core is 156 mm×225 mm.
b) Font and font size
1) Each element should adopt No. 3 imitation Song font;
2) Arabic numerals should use Times New Roman font number 3;
3) Appropriate adjustments can be made under specific circumstances.
c) Number of lines and words
1) The line spacing is single line spacing;
2) 22 rows per side;
3) Line up 28 characters in each line, and fill the heart of the page;
4) Appropriate adjustments can be made under specific circumstances.
d) The color of the text
The text color of the notarial certificate should be black.
6 Printing and binding requirements
6.1 Plate making requirements
The layout should be clean and free of ash, clear and unbroken writing, standard size, the center of the plate should not be slanted, and the error should not exceed 1 mm.
6.2 Printing requirements
Printing requirements include.
a) It should be printed on one side with correct page numbers, and the error on both sides should not exceed 2 mm;
b) The black ink should reach the standard BL100% of the chromatogram;
c) The printing ink is solid and even;
d) No flower, no white, no breaks literally.
6.3 Binding requirements
The binding requirements include three parts. finishing, perfect binding, and binding, as follows.
a) Organize
1) Should be bound on the left;
2) There should be no missing pages;
3) The error between the page numbers of the two pages should not exceed 4 mm;
4) The allowable error of the finished product size after cutting is ±2mm;
5) The four corners are 90º;
6) No stubble or defect.
b) Binding
1) Adhesive is suitable, usually glue is used, and it should be glued smoothly;
2) If there are many pages and difficult to stick, you can use a stapler to bind;
3) If there are too many pages and the stapler cannot bind, glue binding can be used.
c) Binding
1) The reservation is made at 70 mm from the upper and lower edges of the two-pin outer eye to the upper and lower edges of the layout, and the allowable error is ±4mm;
2) There are no broken nails, missing nails, heavy nails, and the nail feet are flat and firm;
3) The saddle stitching saws are all set on the fold line, and the distance between the flat stitching saw and the spine is 5mm～7mm;
4) The cover (front cover, spine, back cover) of the notarized certificate and the book block should be consistent, tightly wrapped, flat, and not falling off.
7 Arrangement rules for the elements of notarization
7.1 The division of the elements of the notarized testimony page
The elements of the notarized testimony page in the heart of the page are divided into two parts. the header and the main body.
Note. The part above the notarization number on the notarization page is called the page header.
7.2 Header
7.2.1 Notarization mark
Notarial signs should be arranged in the center.
7.2.2 Notarial number
The notarization agency shall determine the number of the notarial certificate according to the notarization matters in accordance with the principle of one case, one certificate. The requirements for the number of the notarization include.
a) The number of the notarial certificate should be arranged in the second empty row under the notarization logo, and arranged on the right. The year and number are marked with Arabic numerals;
b) The year should be marked in full, enclosed in full-width parentheses "()". Add the word "certificate number" before the number number, add "number" after the number number
Words and numbers are not compiled with dummy bits (that is, 1 is not programmed as 01). If several notarizations are required for the same notarization matter, they should be in compliance with
Numbers in sequence and regularly. For example. In the notarization of inheritance, there are both notarization of the declaration of waiver of the right of inheritance and notarization of the right of inheritance.
Then the notarial number of the declaration of waiver of the right of inheritance shall be before the number of the notary of the right of inheritance;
c) The serial number of the notarial certificate should be unique, and generally consist of the following content. year, the abbreviation of the province where the notary institution is located (a Chinese character),
The abbreviation of the location of the notary institution (a Chinese character), the font size and the number of the notary institution The specific numbering method is as follows.
1) Notarization offices established in counties or cities without districts, and the notarization number is. (year) province (autonomous region, municipality)
Abbreviation (a Chinese character) The abbreviation of the county (city) area name (a Chinese character) The Arabic numeral sequence number of the certificate number;
Example 1.(2019) Gui Li Zheng Zi No. 1 represents the.2019 notarization of the Lipu County Notary Office, Guangxi Zhuang Autonomous Region.
2) For notary offices established in cities or municipal districts divided into districts, the notarization number format is. (year) province (autonomous region) abbreviation
Name (one Chinese character) Abbreviation of the city area name (one Chinese character) Notary public number Zhanzi No. Arabic numeral sequence number
number;
Example 2.(2019) Jishiyanzhao Zhengzi No. 1 represents the.2019 notarization certificate No. 1 of Yanzhao Notary Office, Shijiazhuang City, Hebei Province.
3) Notarization agencies established in municipalities or their municipal districts, the notarization number format is. (year) municipality abbreviation (one
Chinese characters) The Arabic numeral serial number of the certificate of the notary institution's name.
Example 3.(2019) Jing Chang’an Zhengzi No. 1 means the.2019 Beijing Chang’an Notary Office No. 1 notarization.
d) The supplementary notarial certificate should be supplemented with the word "(supplement)" after the number of the supplemented notary certificate.
7.3 Subject
The main body should include the basic information of the parties and their agents on the notarized testimony page, the notarized testimony, the signature of the notary, and the notary machine.
The seal of the structure, the steel seal of the notary institution, the date of issuance, the explanation of special circumstances, the notes, the documents, photos and translations of the notarial certificate, etc.,
Specific requirements include.
a) Basic information of the parties and their agents
1) It should be arranged in a blank line under the notary certificate number, and each person’s basic information is divided into separate paragraphs, and each natural paragraph is blank with two words on the left.
Row top grid
2) "Applicant", "agent", etc. should be arranged in line with the name and other content;
3) The legal representative should start a new line.
b) Testimony
1) It should be arranged in one line under the basic circumstances of the parties and their agents, with two characters on the left of each natural paragraph, and return to the top box;
2) The number of structural layers in the text should be marked with "one," "(一)", "1.", and "(1)" in turn.
c) Signed
1) It should be arranged in the empty second line under the notarized testimony;
2) The full name of the notary institution should be indicated, and the words "People's Republic of China" should be added in front, and it should be placed on the right;
3) The word "Notary" should be two lines blank under the full name of the notary institution, which is aligned with the first word of the province in the name of the notary institution.
d) Signature stamp of notary
1) The notarization shall use the notary's signature stamp or the notary's autograph in accordance with the regulations;
2) The notary's signature stamp should be a borderless signature stamp in handwritten font. The length of the signature stamp is 4.5 cm and the width is 2.5 cm;
3) The notary's signature stamp should use blue inkpad.
e) Seal of Notary Public
1) The seal of the notary institution should be circular, 4.2 cm in diameter, and the central publication of the five-pointed star, and the name of the notary institution should be on the top of the five-pointed star
Circle from left to right, and the three characters "Notary Office" run horizontally from left to right under the five-pointed star;
2) The name published on the seal should be the legal name of the notary public;
3) In ethnic autonomous areas, both Chinese and local ethnic scripts should be published;
4) The seal of the seal should use Song typeface and simplified characters promulgated and implemented by the State Council;
5) The seal of the notary institution should use red inkpad.
f) Steel seal of notary institution
1) The notary institution's steel seal should be circular, with a diameter of 4 cm, and the text and text arrangement used are the same as those of the notary institution's seal;
2) The notarial certificate should be stamped with a steel seal;
3) After the notarial certificate is pasted, it is usually stamped with a steel seal on the bottom left of the notarial certificate from the front cover to the back cover of the vertical translucent body;
4) For the case where photos are pasted on the notarization testimony pages on the front and back cover, the notary office may stamp the corresponding position on the cover with steel
Print
5) For the problem that the notarization certificate is thick and the stamping effect is not good, the notary office can adopt the method of stamping the notarization certificate once.
A few pages should be used to solve the problem, but the printing position should be consistent.
g) Date of issuance
1) It should be arranged in the three rows below the "Notary" sign, indicating the date of issuance of the notary certificate, and arranged on the right;
2) The number in the date of issuance of the notarial certificate shall be marked with Arabic numerals for the year, month and day. The year shall be marked with the full name, and the month and day shall not be compiled.
Vacant position.
h) Description of special circumstances
1) The inscription, the signature seal of the notary, the seal of the notary institution and the date of issuance should be arranged on the same page;
2) When the blank space left after the notarization is typeset cannot accommodate all the contents such as the deposit, a new page should be marked "(This page is not publicly available).
Testimony.)", and then arrange all the contents including the signature and the signature according to the format.
i) Notes
If there is a note, it should be placed in parentheses and placed on the next line of the date of issuance.
j) Documents certified by notarization
1) It should be arranged separately and bound together with the notarized testimony page;
2) The title should be centered;
3) The document format requirements of the notarization certificate printed by the notary public are the same as the main text.
k) Notarial photo
1) According to the needs and requirements of the parties, if the photos are posted on the notarization certificate, the two-inch exemption for the person concerned shall be posted on the bottom left of the notarization page.
Crown the photo and affix the steel seal of the notary office;
2) Marriage certificate affixed with a single or group photo of the couple;
3) For the notarized marriage certificate used for inheritance, in special circumstances, if one spouse dies, the other spouse cannot provide a photo of the deceased.
If it’s a film, you don’t need to post the photo on the notarized certificate
l) Notarial translation
1) According to the needs and requirements of the parties, the notarization can be accompanied by a foreign language translation;
2) For documents proving legally significant documents, the notarization should include the Chinese text (or
Photocopy), notarized testimony, translation of the certified documents, translation of notarized testimony;
3) For those who need to prove that the translation is consistent with the original, the notarization should also include notarized testimony proving that the translation is consistent with the original.
The text is consistent with the original translation of the notarized testimony.
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