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GB/T 39755.1-2021 English PDF

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GB/T 39755.1-2021: Electronic records management capability system - Part 1: General requirements
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Basic data

Standard ID GB/T 39755.1-2021 (GB/T39755.1-2021)
Description (Translated English) Electronic records management capability system - Part 1: General requirements
Sector / Industry National Standard (Recommended)
Classification of Chinese Standard A14
Word Count Estimation 26,245
Issuing agency(ies) State Administration for Market Regulation, China National Standardization Administration

GB/T 39755.1-2021: Electronic records management capability system - Part 1: General requirements

---This is a DRAFT version for illustration, not a final translation. Full copy of true-PDF in English version (including equations, symbols, images, flow-chart, tables, and figures etc.) will be manually/carefully translated upon your order.
Electronic records management capability system - Part 1.General requirements ICS 03.120.20 A14 National Standards of People's Republic of China Electronic document management capability system Part 1.General requirements Released on 2021-03-09 2021-10-01 implementation State Administration of Market Supervision and Administration Issued by the National Standardization Management Committee

Table of contents

Foreword Ⅰ Introduction Ⅱ 1 Scope 1 2 Normative references 1 3 Terms and definitions 1 4 Abbreviations 2 5 General 2 5.1 Electronic Document Management Objective 2 5.2 Electronic document management capability framework 2 6 Electronic document management capability requirements 3 6.1 Overall ability 3 6.2 Organizational Operation Capability 4 6.3 Document management and control capabilities 8 6.4 Information service capabilities 13 6.5 Technology realization capability 17 References 23

Foreword

GB/T 39755 "Electronic Document Management Capability System" is divided into the following two parts. ---Part 1.General requirements; ---Part 2.Evaluation Specification. This part is Part 1 of GB/T 39755. This section was drafted in accordance with the rules given in GB/T 1.1-2009. This part is proposed and managed by the State Cryptography Administration. Drafting organizations of this section. Tsinghua University, Renmin University of China Electronic File System Testing Center, Beijing New Guoxin Software Evaluation Technology Co., Ltd. Company (National E-government System Quality Supervision and Inspection Center), Beijing Digital Certification Co., Ltd., Weizhe Changcheng Network Technology Co., Ltd. Company, National Information Center Software Evaluation Center. The main drafters of this section. Xue Sixin, Du Xiaoyong, Li Li, Shao Miao, Li Cuncai, Wen Yuzhong, Yuan Yiyun, Ji Shuli, Xue Zheni, Zhang Jing, Zhang Ru, Liu Zhong, Liu Xinzhi, Li Tong, Yang Yan, Wang Gaijiao, Zhang Xiao, Su Wenzheng, Yang Fenghua, Yu Ling, Tian Na, Yao Heng, Niu Le, Luo Jiajing, Chen Xiang, Guo Peng, Xu Hua, Li Yuedong, Shang Fenyu.

Introduction

Electronic files are a country’s strategic information resource, an institution’s business process evidence, a carrier of data and information, and a country in the information age. An important tool for governance, economic operation, social operation, and historical inheritance. The scientific management of electronic files is a basic, fundamental aspect of national governance in the new era. Long-term important work is an important part of the national network power strategy and informatization strategy. The Party Central Committee and the State Council attach great importance to electronics Document management work. In.2009, the national electronic document management inter-ministerial joint meeting (hereinafter referred to as the "joint meeting") system was established. The Office of the Inter-Ministry Joint Conference for Document Management (referred to as "State Electricity Joint Office") is located in the State Cryptography Administration. Xi Jinping Guided by the socialist ideology with Chinese characteristics in the new era, conscientiously implement the strategy of network power and informatization, and strengthen standard guidance and demonstration Drive and promote the in-depth integration of the major national policies of electronic file management and grassroots business work. Manage, store, and use electronic documents well in the formation, processing, exchange, archiving, custody, identification and disposal, retrieval statistics, utilization services, etc. The information assets generated by the process are an urgent need to promote the modernization of the national governance system and governance capabilities. Work efficiency, supporting business processing, retaining business vouchers, accumulating digital assets, preserving information resources, providing knowledge services, and inheriting historical culture Important move. Party and government agencies, enterprises and institutions, people’s organizations and other organizations should fully realize the importance of improving their own electronic file management capabilities. Importance and urgency, to maximize the use of electronic documents in strengthening organization and management, promoting business work, improving work efficiency, and reducing social operations The role of cost and other aspects. This part is an important part of my country's electronic document management standard system, which aims to guide institutions to establish an electronic document management capability system. Promote institutions to effectively improve the level of electronic document management. Electronic document management capability system Part 1.General requirements

1 Scope

This part of GB/T 39755 specifies the objectives of the organization’s electronic file management and the organization’s operational requirements for the organization to carry out electronic file management. The ability to work, document management and control, information services and technology realization. This part is applicable to institutions to strengthen the construction of electronic document management capabilities, as well as to inspect, evaluate and supervise the institutions’ electronic document management capabilities. Supervise and inspect.

2 Normative references

The following documents are indispensable for the application of this document. For dated reference documents, only the dated version applies to this article Pieces. For undated reference documents, the latest version (including all amendments) is applicable to this document. GB/T 18894 Electronic Document Filing and Electronic Archives Management Specification GB/T 22239 Information Security Technology Network Security Level Protection Basic Requirements GB/T 25070 Information Security Technology Network Security Level Protection Security Design Technical Requirements GB/T 28827.1 Information Technology Service Operation and Maintenance Part 1.General Requirements GB/T 28827.2 Information Technology Service Operation and Maintenance Part 2.Delivery Specification GB/T 28827.3 Information Technology Service Operation and Maintenance Part 3.Emergency Response Specification GB/T 29194 General functional requirements for electronic document management system GB/T 33190 Electronic File Storage and Exchange Format Layout Document GB/T 34960.1 Information Technology Service Governance Part 1.General Requirements DA/T 46-2009 Documentary Electronic Document Metadata Scheme ISO 23081-2 Information and Document Metadata Management Part 2.Conceptual and Implementation Rules (Informationanddocu- mentation-ManagingmetadataforrecordsPart 2.Conceptualandimplementationissues)

3 Terms and definitions

The following terms and definitions apply to this document. 3.1 Electronic records management At each stage of the entire life cycle of electronic documents, the entire process of formation, handling, filing, storage, maintenance, and utilization of electronic documents is provided. The process carries out an activity specifically managed. Note. The purpose of electronic document management is to support the reduction of management costs, improve work efficiency, support business processing, retain business vouchers, accumulate digital assets, and protect Store information resources, provide knowledge services, and inherit history and culture. 3.2 Electronic records management organization electronicrecordsmanagementorganization A group established in an organization that manages electronic files full-time or part-time. Note. It usually exists in organizational forms such as electronic file centers, data centers, archives (rooms), document and archive management agencies.

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