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GBZ32002-2015: Information and documentation。 Work process analysis for records
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| GB/Z 32002-2015 | English | 374 |
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Information and documentation。 Work process analysis for records
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GB/Z 32002-2015
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Basic data | Standard ID | GB/Z 32002-2015 (GB/Z32002-2015) | | Description (Translated English) | Information and documentation�� Work process analysis for records | | Sector / Industry | National Standard | | Classification of Chinese Standard | A14 | | Classification of International Standard | 01.140.20 | | Word Count Estimation | 19,156 | | Date of Issue | 2015-09-11 | | Date of Implementation | 2016-04-01 | | Quoted Standard | GB/T 26162.1-2010; GB/T 26163.1-2010; ISO/TR 15489-2-2001; ISO 23081-2-2009 | | Adopted Standard | ISO/TR 26122-2008, IDT | | Regulation (derived from) | National Standard Announcement 2015 No.25 | | Issuing agency(ies) | General Administration of Quality Supervision, Inspection and Quarantine of the People's Republic of China | | Summary | This Standard specifies the file to create, capture, and control the work process analysis. This Standard applies to: Create and manage the business system or application-specific file system responsible for file management professionals (or persons within the organization are designated management file); will be responsible for the design or create business process management and document/or systems analysts and business analysts system. | GBZ32002-2015: Information and documentation。 Work process analysis for records---This is a DRAFT version for illustration, not a final translation. Full copy of true-PDF in English version (including equations, symbols, images, flow-chart, tables, and figures etc.) will be manually/carefully translated upon your order.
Information and documentation. Work process analysis for records
ICS 01.140.20
A14
People's Republic of China national standardization of technical guidance documents
Information and Document Document Management Process Analysis
(ISO /T R26122.2008, IDT)
2015-09-11 released
2016-04-01 implementation
General Administration of Quality Supervision, Inspection and Quarantine of People's Republic of China
China National Standardization Administration released
Directory
Foreword Ⅲ
Introduction IV
1 Scope 1
2 Normative references 1
3 Terms and definitions 1
4 working process analysis 2
4.1 General 2
4.2 work process analysis of the documents involved 2
4.3 The scope and level of work process analysis 2
4.4 Participants and their confirmation 3
4.5 Responsibilities 3
5 background review 4
5.1 General 4
5.2 Background Analysis of the results 5
6 Functional Analysis 5
6.1 General 5
6.2 Process of Functional Analysis 5
7 order analysis 6
7.1 General 6
7.2 Identify the sequence of events in a process 7
7.3 Analysis of the order of the results of the process 7
7.4 Identification and analysis of changes in the process 8
7.5 Process Change Analysis Results
7.6 Establishing Rules for Managing Confirmed Matters 9
7.7 Analysis of the results of rule base 9
7.8 Identify links to other work processes 9
7.9 Analysis Results Associated with Other Processes 10
8 together with the participants to confirm the work process analysis 10
8.1 General 10
8.2 The process of confirmation
8.3 Results Confirmed with Participants 11
Reference 12
Foreword
This instructional document has been drafted in accordance with the rules given in GB/T 1.1-2009.
The guidance of technical documents using the translation method identical with ISO /T R26122.2008 "information and documentation management process
Analysis. "
Please note that some of this document may be patentable. The issuing agencies of this document do not bear the responsibility of identifying these patents.
This Guidance Document is proposed and managed by the National Technical Committee for Information and Documentation Standardization (SAC/TC4).
The drafting of this technical guidance document. Renmin University of China Institute of Information Resources Management, National Archives.
The main drafters of this technical document are Ann Millet, Du Mei, Zhang Zhengqiang, Wang Hongmin, Liu Chunyan, Zhang Nan, Li Guohua, Julie, Sun Shuyang,
Zhu Ye Ji, Bai Wenlin, Ding Desheng, Zhong Wen Rui.
Introduction
Any organization, regardless of its size and nature of its business, exists and operates for its own purpose and purpose. in order to
To achieve their own specific goals and objectives, each organization should establish and implement its corresponding work processes, these processes constitute
The business of each organization.
Each organization produces documents in the course of its work. These documents reflect the purpose and purpose of the organization and are to make decisions
Evidence of matters dealt with. In order to fully understand these "business documents", it is necessary to understand the working process of generating these documents and to determine
What documents need to be generated in the course of their work and manage them as a whole process as assets of various organizations.
Performing Document Management Process analysis aims to identify the management requirements for document creation, capture and control, and to describe and analyze the requirements
Habitat generated under the functional activities. Document management process analysis is not abstract, it is based on accurate information collection and analysis of the organization
Based on the background of the structure and its full understanding of the tasks undertaken.
This guidance document identifies two methods of analysis.
a) Functional analysis (breaking down functions into several working processes);
b) Sequence analysis (investigation of the expansion process of matters).
Before adopting these two methods, the corresponding pre-investigation of the business background (that is, the regulatory environment) needs to be conducted. According to the nature of work, project regulations
Analysis of the different components, analysis of the process elements can be combined in various combinations or different from the guidance of technical documents listed
Sequence expansion. The guidance document also lists the issues or issues to be considered under each and every element of the analysis process to provide
guide.
The scope of the analysis of work processes referred to in this guidance document includes confirmation.
a) the relationship between the working process and its business context;
b) the relationship between the process of work and the application of its controls (derived from the relevant regulatory environment);
c) Break down the work process by level;
d) Dependent work processes or single matters deal with sequential interdependencies.
Work process analysis for the purpose of document creation and control has the following uses.
a) Provide a clear identification method for document creation requirements so as to facilitate the automatic capture and management of documents during work;
b) Determine the business contextual relationships between documents so that the documents are logically organized and clustered to ensure a clear record of work
Process to facilitate the efficient retrieval, storage and disposal of documents based on business knowledge.
Work Process Analysis Supports embedded file capture during work development, such as order and account processing, payroll, asset management, inventory control
System, quality assurance system, contract management, etc., are examples of document creation and business process integration into the work process. Manage the file
Integration into the automation protocols used by the work processes ensures that organizations systematically create, capture and control business systems
file.
This guidance document is a practical application of GB/T 26162 theory, although it can be used to assess the organization's work processes
Technical method is appropriate, but its nature and technology has nothing to do (that is, in the application, you can not consider the technical environment).
This guidance note focuses on existing work processes, not "work flow" (ie, full automation or semi-automation of business processes
Documents, messages, or tasks are passed from one party to another by a set of rules of procedure. See the guidance on such rules
Technical documents reference [1]).
Information and Document Document Management Process Analysis
1 Scope
This guidance document defines the working process for document creation, capture and control.
This guidance applies to technical documents.
--- In the business system or dedicated file application system responsible for file creation and management of file management professionals (or in the organization
Internal personnel designated to manage documents);
Responsible for designing system analysts and business analysts who will create or manage document business processes and/or systems.
2 Normative references
The following documents for the application of this document is essential. For dated references, only the dated version applies to this article
Pieces. For undated references, the latest edition (including all amendments) applies to this document.
GB/T 26162.1-2010 Information and documentation management Part 1. General (ISO 15489-1.2001, IDT)
Information and documentation - Document management processes - Metadata of documents - Part 1. Principles (ISO 23081-1.
2006, IDT)
ISO /T R15489-2.2001 Information and documentation management Part 2. Guide (Informationanddocumenta-
tion-RecordsmanagementPart 2.Guidelines)
ISO 23081-2-2009 Information and documentation - Document management process Documentation - Part 2. Concepts and implementation
(Information and documentation - Managing metadata for records Part 2.Conceptualandimplementa-
tionissues
3 Terms and definitions
GB/T 26162.1, GB/T 26163.1, ISO /T R15489-2 and ISO 23081-2 as defined in the following terms and definitions suitable
Used in this document.
3.1
Documentation documentation
Describe operations, descriptions, resolutions, procedures, and business rules, and documentation related to a given function, process, or business.
3.2
Function analysis functionalanalysis
In order to achieve the specific strategic objectives of the organization to reveal the relationship between the functions, processes and issues that affect the document management
Group clustering of activity processes.
3.3
Sequence
The latter issue depended on a series of issues linked by the completion of the preceding matter.
3.4
Sequential analysis of sequentialanalysis
According to the linear interdependence of matters, that is, time sequence, to the business process planning.
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