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GBZ26822-2011: Document management -- Information stored electronically -- Recommendation for trustworthiness and reliability
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| Standard ID | Contents [version] | USD | STEP2 | [PDF] delivered in | Standard Title (Description) | Status | PDF |
| GB/Z 26822-2011 | English | 754 |
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Document management -- Information stored electronically -- Recommendation for trustworthiness and reliability
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GB/Z 26822-2011
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Basic data | Standard ID | GB/Z 26822-2011 (GB/Z26822-2011) | | Description (Translated English) | Document management -- Information stored electronically -- Recommendation for trustworthiness and reliability | | Sector / Industry | National Standard | | Classification of Chinese Standard | A14 | | Classification of International Standard | 37.08 | | Word Count Estimation | 38,313 | | Date of Issue | 7/29/2011 | | Date of Implementation | 12/1/2011 | | Adopted Standard | ISO/TR 15801-2009, IDT | | Regulation (derived from) | Announcement of Newly Approved National Standards No. 12 of 2011 | | Issuing agency(ies) | Ministry of Health of the People's Republic of China | | Summary | This Standard specifies the stored electronic information is used to ensure the authenticity of the document management system implementation and operation. This Standard is applicable to any use of a document management system to store real continue to produce reliable, institutional electronic information available (readable). | GBZ26822-2011: Document management -- Information stored electronically -- Recommendation for trustworthiness and reliability
---This is a DRAFT version for illustration, not a final translation. Full copy of true-PDF in English version (including equations, symbols, images, flow-chart, tables, and figures etc.) will be manually/carefully translated upon your order.
Document management. Information stored electronically. Recommendation for trustworthiness and reliability
ICS 37.080
A14
People's Republic of China national standardization of technical guidance documents
Document Management Electronic Information Storage
Authenticity and reliability advice
Recommendations fortrustworthiness andreliability
(ISO /T R15801.2009, IDT)
Posted on.2011-07-29
2011-12-01 implementation
General Administration of Quality Supervision, Inspection and Quarantine of People's Republic of China
China National Standardization Administration released
Directory
Foreword Ⅲ
Introduction IV
1 Scope 1
2 Terms and definitions 1
3 Document Management Policy 1
3.1 General 1
3.2 Document Management Policy Document 2
4 Custody duties 3
4.1 General 3
4.2 Information Security Management 4
4.3 Develop Business Continuity Plan 5
4.4 Consulting 5
5 procedures and procedures 6
5.1 General 6
5.2 Procedures Manual 6
5.3 Information Capture 7
5.4 Document Image Capture 9
5.5 Data Capture 12
5.6 Index 13
5.7 real output program 14
5.8 File Transfer 15
5.9 Document Storage 16
5.10 Information Saving 16
5.11 Information Destruction 16
5.12 Backup and System Recovery 17
5.13 System Maintenance 17
5.14 Safety and Protection 18
5.15 Use of Contracting Services 18
5.16 Workflow 20
5.17 Date and time stamp 20
5.18 version control 20
5.19 Maintenance of Documentation 21
6 can achieve technology 21
6.1 General 21
6.2 System Description Manual 21
6.3 Storage Media and Subsystem Considerations 22
6.4 Level of access 22
6.5 System Integrity Check 22
6.6 Image Processing 23
6.7 Compression Technology 24
6.8 Form Coverage and Removal 24
6.9 Environmental Considerations 25
6.10 Migration 25
6.11 Information Delete and/or Clear 25
Audit trail 25
7.1 General 25
7.2 System 27
7.3 Store Information 28
References 31
Foreword
This instructional document has been drafted in accordance with the rules given in GB/T 1.1-2009.
This Guidance Document is Equivalent to ISO /T R15801..2009 "Document Management Electronic Information Storage Reliability of Authenticity
Meeting "(English version).
This guideline is identical in technical content to the international standard ISO /T R15801.2009, with the following editorial changes.
--- Use the decimal symbol "." Instead of the symbol ",";
--- Preface to the preparation of this standardization of technical guidance documents;
--- Delete ISO /T R15801.2009 directory, the preparation of the standardization of technical guidance directory.
Some aspects of this document may relate to patents. The issuing agencies of this document do not bear the responsibility of identifying these patents.
This Guidance Document is proposed and managed by the National Document Imaging Technology Standardization Technical Committee (SAC/TC86).
This Guidance Document is in charge of the drafting unit and the 7th Session of National Document Imaging Technology Standardization Technical Committee.
The main drafters of this technical guidance document. Zhang Meifang, Fan Huili, Dong Li Hong.
Introduction
This guidance document recommends ways to store business information or other information electronically. For this, even if it has been stored
The authenticity of the information is not questioned, and the method recommended in this guidance document is also very valuable to the organization.
There are many sources of information stored digitally. This guidance document contains various digital forms of information, including traditional ones
Scan images, Word documents and spreadsheets to some of the more modernized emails, web pages, instant messaging, CAD drawing files, blogs,
Wiki and so on.
Users of this guidance document should be aware that mere implementation of this recommendation does not guarantee the validity of the voucher
Recognized. When using electronic information in court, it is recommended that the implementers of this guidance document seek legal advice to ensure that they comply strictly with the phase
Legal requirements.
Some of the methods described in this technical note can at any time demonstrate that specific electrical power generated or present in a computer system
The contents of the subfile have not changed since it was created in the system or imported into the system.
Regardless of the format of the electronic message, any information stored in the trusted system can ensure that the original is copied in a consistent and steady manner
Information, without any change.
Other versions of information may be legally created, such as the revised version of the contract. In this case, the new version is pressed against the new electronic file pair
Wait The same principle applies when making major changes to a document in a workflow environment.
Document management systems can electronically store documents and records (as defined in ISO 15489-1). This guidance document
Describes the reliable way to store all kinds of information electronically. When storing records, some of the requirements in this guidance document can be used with
ISO 15489-1 requirements in combination, to ensure that the guidance of technical documents described in the policies and procedures and ISO 15489-1 with
Body rules work together.
It is suggested that all units should combine other norms when using this guidance document, especially with their respective jurisdictions and government and law
Legal requirements related documents.
Document Management Electronic Information Storage
Authenticity and reliability advice
1 Scope
This technical note sets out the implementation and operation of a document management system to ensure the authenticity of stored electronic information.
This guideline applies to any document management system that is used to store continuously generated, reliable, usable (readable
Electronic Information Organization. Such systems will integrate policies, procedures, technologies and audit trails to ensure that the electronic information stored in the process
The integrity of
Although this guideline does not deal with the process of evaluating its authenticity before it is stored or entered into the system,
It can be used to prove that once the information is stored in the system, the information output from the system will be a true and accurate copy of the original.
Unless otherwise indicated, the term "system" referred to in this guidance document is to be understood as a credible document management system under review.
2 Terms and definitions
GB/T 20225-2006 defined and the following terms and definitions apply to the guidance of technical documents.
2.1
Information type informationtype
The combination of related documents.
Note. In specific applications, "combination" is equivalent to "collection", "document", "collection" or similar terms.
Examples. Notes, business documents, data sheets, letters and more.
2.2
Trusted system trustedsystem
< Document Management> A system that stores electronic information in an accurate, reliable, and available (readable) way and ensures its long-term integrity.
3 document management policy
3.1 General rules
Information is one of the most important assets owned by any organization. An organization can do any work to a certain extent
On the use of information. The amount of information is very large, but also there are many ways to display and store information. Use value of information as well
The way in which information is applied and transmitted within an organization or between organizations determines the success or failure of those organizations.
Information, like other physical assets, needs to be effectively classified, constructed, validated, evaluated, protected, monitored, measured and managed.
This chapter describes the organization's information management policies. In addition, this chapter focuses on how to ensure that storage is available for different document levels
Letter document management system in the reliability of information, accuracy and authenticity of this issue, provides operating instructions. This guidance should be technical documents
It will further prove that document management is part of normal business activities.
When the information stored in the system can be used as evidence in any legal or business activity, legal counsel (see 4.4) should be consulted to confirm
Paul consistent with the relevant laws or regulatory requirements. Due to the differences in the laws and regulations of different countries (sometimes within the same country), the resulting law
The recommendation should take into account all relevant judicial provisions.
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