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GB/T 29194-2012 English PDF

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GB/T 29194-2012: General functional requirements for electronic records management system
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Basic data

Standard ID GB/T 29194-2012 (GB/T29194-2012)
Description (Translated English) General functional requirements for electronic records management system
Sector / Industry National Standard (Recommended)
Classification of Chinese Standard A14
Classification of International Standard 35.040
Word Count Estimation 41,482
Quoted Standard GB/T 18894; DA/T 1-2000; DA/T 22-2000; DA/T 31-2005; DA/T 32-2005; DA/T 38-2008; DA/T 46-2009; DA/T 47-2009; DA/T 48-2009; information security Protection Administration (Male pass-word [ 2007 ] No. 43); ISO 15489-1-2001
Regulation (derived from) National Standards Bulletin No. 41 of 2012
Issuing agency(ies) General Administration of Quality Supervision, Inspection and Quarantine of the People's Republic of China, Standardization Administration of the People's Republic of China
Summary This standard specifies the electronic document management system (Electronic records management system, ERMS) generic functional requirements, not including system design and implementation of specific requirements, does not require a platform for system

GB/T 29194-2012: General functional requirements for electronic records management system

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General functional requirements for electronic records management syetem ICS 35.040 A14 National Standards of People's Republic of China Electronic Document Management System General functional requirements Issued on. 2012-12-31 2013-06-01 implementation Administration of Quality Supervision, Inspection and Quarantine of People's Republic of China Standardization Administration of China released

Table of Contents

Introduction Ⅲ Introduction Ⅳ 1 Scope 1 2 Normative references 1 3 Terms and definitions 4 General 4 4.1 Positioning System 4 4.2 Functional Architecture 4 4.3 file aggregation model 5 4.4 File Information Model 5 4.5 Legal Compliance 7 5 basic functional requirements 7 5.1 File Management Configuration 7 5.2 File Management Service 11 5.3 Security Management 27 5.4 System Management 30 6 optional features require 31 6.1 Digital document management 31 Over 6.2 Vector File Management 32 6.3 Offline use 33 6.4 Interface Management 34 6.5 Workflow 34 6.6 Performance Requirements 35 References 36

Foreword

This standard was drafted in accordance with GB/T 1.1-2009 given rules. This standard is proposed and managed by the State Encryption Administration. This standard was drafted. Country Electronic Document Management Ministerial Joint Office of Information Resource Management, Renmin University of China. The main drafters of this standard. Renshou Xin, Qian Yi, Liu Yue M, Liang Kai, Lize Feng.

Introduction

Electronic documents (Electronicrecords) refers to agencies, organizations, enterprises and other organizations in the course of official business, by scoring Computers and other electronic devices are formed, handling, transport and storage of text, graphics, images, audio, video and other forms of information recording. Electronic document Member recorded the process and results of various official activities, the authenticity, integrity, availability, and security must be maintained and protected. electronic Any document lifecycle management activities shall file with the operational activities to maintain contact between the components of the files as well as between As the basic principle, these management practices will eventually be implemented in a computer system. Electronic Document Management System (Electronicrecords managementsystem, ERMS) is applied to the electronic document forming units, designed to capture electronic documents and perform maintenance, use and disposal Set professional systems. Guidance for the construction and use of electronic document management system, to enhance the level of standardization of file management system environment, now draw on the same Class standards, combined with China's actual electronic document management, development of this standard. Electronic Document Management System General functional requirements

1 Scope

This standard specifies the electronic document management system (Electronicrecordsmanagementsystem, ERMS) General functionality Request does not include system design and implementation of specific requirements, does not require the system functions and specific technical platform, does not specify the detailed implementation Details, nor the provisions of system testing related matters. This standard applies to agencies, organizations, enterprises, institutions and other social organizations for electronic document management system for the construction, use and evaluate, Apply to the relevant enterprises and research institutes to carry out related research and teaching activities.

2 Normative references

The following documents for the application of this document is essential. For dated references, only the dated version suitable for use herein Member. For undated references, the latest edition (including any amendments) applies to this document. GB/T 18894 electronic document filing and management practices DA/T 1-2000 Archives basic terms DA/T 22-2000 Filing Documents DA/T 31-2005 digitize paper files Technical Specifications DA/T 32-2005 Corporate e-mail archiving and management rules DA/T 38-2008 electronic filing disc technology requirements and application specifications DA/T 46-2009 instruments electronic file metadata scheme DA/T 47-2009 layout long-term preservation of electronic documents format requirements DA/T 48-2009 XML-based electronic document package specification Information security level of protection and management measures (public through word [2007] No. 43) ISO 15489-1.2001 Information and documentation document management - Part 1. General (Informationanddocumentation- Recordsmanagement-Part 1. General)

3 Terms and Definitions

DA/T 1-2000 define the following terms and definitions apply to this document. 3.1 File records State institutions, social organizations or individuals in the performance of its statutory duties or transaction formed in various forms of information recording. [DA/T 1-2000, the definition 2.12] 3.2 Electronic document electronicrecords Computer and other electronic devices are formed, handling, transport and storage of text, graphics, images, audio, video and other forms of documents. 3.3 Documentation document Minimum file management units, also called natural element. A document can consist of one or more documents.

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