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CYT101.5-2014: Specification of content resource processing in press and publication. Part 5: Materials management
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| CY/T 101.5-2014 | English | 319 |
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Specification of content resource processing in press and publication. Part 5: Materials management
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CY/T 101.5-2014
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Basic data | Standard ID | CY/T 101.5-2014 (CY/T101.5-2014) | | Description (Translated English) | Specification of content resource processing in press and publication. Part 5: Materials management | | Sector / Industry | Press & Publication Industry Standard (Recommended) | | Classification of Chinese Standard | L70 | | Classification of International Standard | 35.240.30 | | Word Count Estimation | 12,120 | | Date of Issue | 1/29/2014 | | Date of Implementation | 1/29/2014 | | Regulation (derived from) | News-Broadcasting-Press-Letter 2014 [11] | | Issuing agency(ies) | State Press and Publication Administration | | Summary | This standard specifies the requirements for the transfer, use, preservation and reimbursement of information processing materials. This standard is applicable to the digital processing of news publishing content resources and the production and application of electronic resources. | CYT101.5-2014: Specification of content resource processing in press and publication. Part 5: Materials management
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Specification of content resource processing in press and publication.Part 5.Materials management
News and publication content resource processing specifications
Part 5.Data Management
Released on.2014-01-29
2014-01-29 Implementation
Press and Publication Industry Standards of the People's Republic of China
Announced by the State Administration of Press, Publication, Radio, Film and Television of the People's Republic of China
1 Scope 1
2 Terms and definitions 1
3 Data collation and transfer 1
3.1 Data collation 2
3.2 Data transfer 3
4 Use of data 3
4.1 Principle of Use 3
4.2 Use process 3
5 Data preservation 4
6 Return of data 4
Appendix A (informative appendix) Sample data list 5
Reference 7
Table of contents
CY/T 101 "Regulations for the Processing of News and Publication Content Resources" is divided into the following 10 parts.
──Part 1.Processing technical terms;
──Part 4.Data processing quality;
──Part 5.Data Management;
──Part 6.Data Management;
──Part 7.Data Delivery;
──Part 8.Book processing;
──Part 9.Newspaper Processing;
──Part 10.Periodical Processing.
This part is part 5 of CY/T 101.
Appendix A of this section is an informative appendix.
This part was proposed by the Science and Technology Department of the State Administration of Press, Publication, Radio, Film and Television of the People's Republic of China.
This part is under the jurisdiction of the National Press and Publication Information Standardization Technical Committee.
Drafting organizations of this section. Founder International Software Co., Ltd., Beijing Tuoba Excellent Information Technology Research Institute, Information Center of the General Administration of Press and Publication.
The main drafters of this section. Zhao Haitao, Zhou Changling, An Xiumin, Liu Chengyong, Cai Jingsheng, Zhou Weiguo, Wu Zhiqiang, Zhang Mo.
Foreword
──Part 2.Data processing and application mode;
──Part 3.Data processing specifications;
11 Scope
This part of CY/T 101 puts forward the requirements for the transfer, use, preservation and return of news and publication content resource processing materials.
This section applies to the digital processing of news and publication content resources and the production and application of electronic resources.
2 Terms and definitions
The terms and definitions defined in CY/T 101.1-2014 and the following are applicable to this document.
2.1
Press and publication content resource
Any form and granularity of content and other valuable resources in the press and publishing field.
[CY/T 101.1-2014, 4.1.1]
2.2
Materials
A general term for printed materials, archived films, or original typesetting data of news and publications.
[CY/T 101.1-2014, 4.1.2]
2.3
Material custody
Maintain the integrity and safe preservation of processing object data.
2.4
Damage
Harmful changes in the physical condition of the processed original due to external or internal effects.
[CY/T 101.1-2014, 4.4.8]
2.5
Dog-eared
The corners of a page are turned over due to manufacturing damage, deliberate action, or wear and tear.
[CY/T 101.1-2014, 4.4.9]
2.6
Client distributor
Units or individuals entrusting data processing services.
[CY/T 101.1-2014, 7.2.1]
2.7
Processing vendor
Units or individuals that undertake data processing.
[CY/T 101.1-2014, 7.2.2]
3 Data collation and transfer
3.1 Data collation
3.1.1 Overview
Data sorting is all the physical parts of the news and publication content resources to be processed, and the original typesetting data files used for printing and plate making and archiving.
News Publication Content Resource Processing Specification Part 5.Data Management
The process of classifying, verifying, checking, registering, etc., piece by piece or archived film. The data compilation should form a standardized and complete list.
3.1.2 Classification
Data classification is the division of news and publication content resources to be processed according to paper quality, electronic data and film.
3.1.3 Check
Check the physical parts, electronic data and films to be processed. Check points usually include.
a) Check whether the physical form of the data is consistent with the resource list;
b) Check the publication information, volume information, etc., to determine whether it is the processed version;
c) Check whether the electronic data is complete and whether the data version is the final version.
3.1.4 Inspection
Carry out a comprehensive inspection of physical elements such as appearance, defacement, missing, etc., and improve the validity and completeness of electronic data and film.
Line inspection, checkpoints usually include.
a) Check whether there are missing pages, missing pages, etc.;
b) Check if there is any damage such as missing corners, residual edges and corners of the paper;
c) Check whether the unique identifier attached to the data is missing;
d) Check whether the outer packaging is damaged;
e) Check the integrity and validity of electronic data and film.
3.1.5 Registration
All kinds of problems found during the registration check and inspection process will generate a complete data registration list (see Appendix A.1). Data registration
The list includes basic information and inspection result information. The basic information registration items are shown in Table 1.
4 Data usage
4.1 Principles of Use
To avoid damage or loss of physical parts during processing, the following basic principles should be followed.
a) Designate a person to manage the data;
b) Use scanned images to replace physical parts;
c) After the data is returned and put on the shelf, it can be called again, and private transfer is prohibited;
d) Irrelevant personnel are prohibited from reviewing or using materials.
4.2 Use process
4.2.1 Data lending
After the user fills in the data usage transfer form (see Appendix A.3), the data manager extracts the resources and confirms the resource status on both sides.
The user signs and receives it, and the main content of the data usage transfer form includes.
a) Data number. the serial number of the data;
b) Bookshelf number. the data storage bookshelf number;
c) Name information. the name of the material or period information, etc.;
d) Lending time. the time when the data is out of the database;
e) Return time. the time when the data was stored in the database;
f) Handover signature. the signature confirmation lent or returned by the user.
4.2.2 Data usage
The basic requirements for data use are as follows.
a) Do a good job in data storage, protection and maintenance;
b) It should not be damaged, delineated, deleted, added, or folded, etc.;
c) Don’t lend it to others, use it for other purposes, or take it out privately. If it is lost, it should be registered in time;
d) If you need to split, cut, etc., there should be a permission statement from the client;
e) When using confidential information, the information should be kept confidential.
4.2.3 Return of data
After the data is used, the user should return it in time. When returning, the data administrator shall register the return after the two parties confirm that there is no new contamination.
If new information is corrupted, please fill in the problem feedback registration form in time.
5 Data preservation
The basic requirements for data preservation are as follows.
a) The storage place should be relatively independent and far away from fire, water and other dangerous materials;
b) Stored on a multi-layer wooden or metal rack, the lowest level of the storage rack should be greater than 20cm from the ground;
c) The storage area should be kept away from direct sunlight, the temperature should be controlled between 15℃～30℃, and the humidity should be between 20%～50%;
d) Insect repellent, rodent repellent, and fire extinguishing devices should be placed in the preservation area;
e) The storage area should be kept clean and tidy.
6 Return of data
According to the request of the client, the data can be returned to the client in stages or as a whole after the finished product data is delivered and passed the inspection.
The worker will issue a data return list (consistent with the data transfer form). For the data return list, see 4.2 Data Transfer Form. The resources themselves
Sign the confirmation after checking the quantity and quality. The returned materials shall ensure.
a) For the physical parts that have been cut and processed, they should be restored to their original state after use;
b) The materials with exclusive packaging bags (boxes) should be put back in the original order after use, etc.
5 Appendix A
(Informative appendix)
Sample data list
A.1 Data registration list
An example of the data registration list (books) is shown in Table A.1.
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