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GB/T 45259-2025 English PDF

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GB/T 45259-2025: Travel risk management - Guidance for organizations
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Basic data

Standard ID GB/T 45259-2025 (GB/T45259-2025)
Description (Translated English) Travel risk management - Guidance for organizations
Sector / Industry National Standard (Recommended)
Classification of Chinese Standard A02
Classification of International Standard 03.120.01
Word Count Estimation 42,461
Date of Issue 2025-02-28
Date of Implementation 2025-02-28
Issuing agency(ies) State Administration for Market Regulation, China National Standardization Administration

GB/T 45259-2025: Travel risk management - Guidance for organizations

---This is a DRAFT version for illustration, not a final translation. Full copy of true-PDF in English version (including equations, symbols, images, flow-chart, tables, and figures etc.) will be manually/carefully translated upon your order.
GB/T 45259-2025 English version. Travel risk management - Guidance for organizations ICS 03.100.01 CCSA02 National Standard of the People's Republic of China An organizational guide to travel risk management (ISO 31030.2021,MOD) Released on 2025-02-28 2025-02-28 Implementation State Administration for Market Regulation The National Standardization Administration issued

Table of Contents

Preface III Introduction IV 1 Scope 1 2 Normative references 1 3 Terms and Definitions 1 4 Understanding the organization and its environment 4 4.1 Operating Environment 4 4.2 Stakeholders 5 4.3 Business Travel Group 6 4.4 Business objectives, risk appetite and criteria 6 4.5 Travel risk management and implementation 7 5 Managing travel risks 7 5.1 Leadership and commitment 7 5.2 Policy 7 5.3 Roles, Responsibilities and Accountabilities 8 5.4 Objective 8 5.5 Planning/Preparation of Program 8 5.6 Implementation 9 6 Travel Risk Assessment10 6.1 Overview 10 6.2 Risk Identification11 6.3 Risk Analysis 12 6.4 Risk Assessment 12 7 Travel Risk Management 13 7.1 Overview 13 7.2 Risk Aversion 13 7.3 Risk Sharing14 7.4 Risk Reduction14 8 Communication and Negotiation22 8.1 Program/Strategy Communication 22 8.2 Operational/technical communication 22 9 Program tracking and review 23 9.1 Overview 23 9.2 Research 23 9.3 Benchmarking comparison 24 9.4 Performance indicators24 10 Program records and reports 24 10.1 Overview 24 10.2 Documentation 24 10.3 Records and reports 25 Appendix A (Informative) Developing and Implementing a Travel Risk Management Plan 27 Appendix B (Informative) Travel of minors without legal guardians 29 B.1 Overview 29 B.2 Roles and responsibilities (guardians, chaperones and organizations) 29 B.3 Proper documentation and preparation29 B.4 Clear and concise communication30 B.5 Expenses 30 Appendix C (Informative) Travel Considerations During Times of Global Unrest 31 Appendix D (Informative) Risk Management Limitations 32 Appendix E (Informative) Training 33 E.1 Overview 33 E.2 Training content 33 E.3 Training Evaluation34 Appendix F (Informative) Considerations for Accommodation in High-Risk Locations 35 Reference 37

Foreword

This document is in accordance with the provisions of GB/T 1.1-2020 "Guidelines for standardization work Part 1.Structure and drafting rules for standardization documents" Drafting. This document is modified to adopt ISO 31030.2021 “Guidelines for travel risk management organizations”. This document is consistent with ISO 31030.2021 “Travel risk management organizations”. The technical differences and reasons for the differences in the Guidelines for Risk Management Organizations are as follows. a) Changed the summary of “Traveling Personnel Whereabouts Monitoring” to reduce the measures for monitoring employee whereabouts in this chapter based on domestic and international situations. The use of “employee whereabouts control” instead of “monitoring” makes the interpretation more neutral and avoids misunderstandings after the standard is released. Read (see 7.4.13, ISO 31030.2021) to comply with my country's practical experience; b) Deleted the following terms. "Health Insurance Portability and Accountability Act (HIPPA) in the United States and General Data Protection Regulation in Europe" (GDPR), and plan and implement measures accordingly" (see 7.4.6, ISO 31030.2021) to suit my country's actual situation. Please note that some of the contents of this document may involve patents. The issuing organization of this document does not assume the responsibility for identifying patents. This document is proposed and coordinated by the National Technical Committee on Risk Management Standardization (SAC/TC310). This document was drafted by. China National Nuclear Power Co., Ltd., China National Institute of Standardization, Sinopec Engineering Construction Co., Ltd., Sanmen Nuclear Power Co., Ltd., Huaxin Zhongan (Beijing) Security Service Co., Ltd., CISA International Travel Assistance Service (Beijing) Co., Ltd., Renmin University of China, Party School of the Central Committee of the Communist Party of China (National School of Administration), Haian Holdings Co., Ltd., China Dalian Institute of Advanced Management, Shandong Hi-Speed Co., Ltd. Co., Ltd., Zhejiang Xinli New Materials Co., Ltd., Sichuan Product Quality Supervision, Inspection and Testing Institute, Daxin Rating (Beijing) Risk Management Consulting Ltd., Northwestern University. The main drafters of this document are. Lu Xiaowei, Zhou Xiaoqun, Ye Yaoting, Xu Chang, Su Dehua, Zhang Fei, Li Ya, Tian Pengfei, Zhang Yuyan, Ning Xiuli, Song Heliang, Peng Guicang, Zhi Dongsheng, Liu Qing, Guo Wenjia, Lü Ningwei, Tang Jun, You Zhibin, Sun Youwen, Zhou Liang, Chen Fang, Liming, Tian Yulu, Li Ying, Sun Shen.

Introduction

This document is intended to assist travel executives and managers in managing travel risk. As an important part of the travel risk management process, it is advisable to maintain interaction with stakeholders. People travel for a variety of reasons. Travel has become a common need in the course of work or performance. Therefore, organizations need to and complex legal environment, and fulfill their duty of care to traveling employees. Whether traveling internationally or domestically, business travelers may face unfamiliar situations and risks that are different from where they normally live. Major threats include. Traffic accidents, disease outbreaks, regional epidemics, natural disasters, conflicts, crime (including cyber and information crime), cyber threats, terrorism, etc. These risks not only threaten the personal safety and physical and mental health of business travelers, but may also affect It may affect public security (including information security) and prevent business travelers from achieving the purpose of their business trip. NOTE Unless otherwise stated, references to security also include information security. Going to a destination with a higher risk or where the organization lacks a local presence is more likely to result in a higher risk than going to a destination with a known risk profile and mature risk mitigation measures. In this case, timely and accurate intelligence, risk analysis and travel advice are essential. Recommendations, including warnings, are critical to making informed travel decisions. Travel risk management requires organizations to anticipate and assess the likelihood of disruptive events, develop responses, and communicate expected risks to travelers. Organizations should provide travellers with risk avoidance advice, medical and emergency response guidance, security and information security precautions, and Advice on logistics and logistical difficulties. Effective travel risk management can significantly reduce the impact of disruptive events. This document provides a comprehensive risk management approach to help organizations make travel decisions based on their ability to handle risk. All voyages require the same rigorous risk assessment and management. Organizations and individuals can reasonably apply the risk management methods in this document according to their actual conditions. to balance the benefits and risks associated with business travel. This paper recommends that when deciding whether the security, safety or health risks of a particular trip are acceptable, it is not appropriate to consider or prioritize only the organization’s The organization's overall appetite and acceptance of risk. An organizational guide to travel risk management

1 Scope

This document provides travel risk management tips for understanding the organization and its environment, managing travel risk, assessing travel risk, responding to travel risk, communicating General guidelines for communication and coordination, programme tracking and review, programme records and reporting, etc. This document applies to all types of organizations, regardless of industry or size, and covers areas including but not limited to. commercial organizations, charities and non-profits Organizations, governmental organizations, non-governmental organizations, educational organizations. This document does not apply to tourism and leisure travel, except for persons travelling on behalf of the organization to which the tourism and leisure travel belongs.

2 Normative references

This document has no normative references.

3 Terms and definitions

The following terms and definitions apply to this document. 3.1 Competence Ability to apply knowledge and skills to achieve desired results. NOTE This is one of the common terms and core definitions that form the coordinated structure of ISO management system standards. [Source. ISO 22300.2021, 3.1.42] 3.2 crisis unusual or special event or situation that poses a threat to an organization (3.9) Note 1.Events may be highly uncertain. Note 2 to entry. A crisis may require a strategic, adaptive, and timely response to maintain the viability and health of the organization. Note 3 to entry. Incidents may exceed the organization’s ability to respond. Note 4.Given the nature of crises, existing solutions may not be sufficient or adequate. Therefore, a flexible and dynamic approach is required to deal with crises. 3.3 crisis management team crisis management team A working group responsible for directing and implementing organizational crisis management. 3.4 Duty of care ethical or legal obligation of an organization (3.9) to protect travelers from danger (3.5) and threats (3.17) 3.5 Hazard Sources of potential harm. [Source. GB/T 23694-2024, 3.3.12, modified]

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