GB/T 39784-2021 English PDF

US$409.00 · In stock
Delivery: <= 4 days. True-PDF full-copy in English will be manually translated and delivered via email.
GB/T 39784-2021: General functional requirements for electronic archive management system
Status: Valid

Standard ID	USD	BUY PDF	Lead-Days	Standard Title (Description)	Status
GB/T 39784-2021	409	Add to Cart	4 days	General functional requirements for electronic archive management system	Valid

Similar standards

GB/T 42496   GB/T 41306   WB/T 1120   GB/T 34110   GB/T 45499   

Basic data

Standard ID: GB/T 39784-2021 (GB/T39784-2021)
Description (Translated English): General functional requirements for electronic archive management system
Sector / Industry: National Standard (Recommended)
Classification of Chinese Standard: A14
Word Count Estimation: 22,256
Issuing agency(ies): State Administration for Market Regulation, China National Standardization Administration

GB/T 39784-2021: General functional requirements for electronic archive management system

---This is a DRAFT version for illustration, not a final translation. Full copy of true-PDF in English version (including equations, symbols, images, flow-chart, tables, and figures etc.) will be manually/carefully translated upon your order.
General functional requirements for electronic archive management system ICS 03.120.30 CCSA14 National Standards of People's Republic of China General functional requirements of electronic archives management system Released on 2021-03-09 2021-10-01 implementation State Administration of Market Supervision and Administration Issued by the National Standardization Management Committee

Table of contents

Foreword Ⅲ Introduction Ⅳ 1 Scope 1 2 Normative references 1 3 Terms and definitions 1 4 Overall functional requirements 2 4.1 System structure openness 2 4.2 Function scalability 2 4.3 Configuration flexibility 3 4.4 Safety and reliability 3 4.5 Electronic Archive Management 4 4.6 Multi-type electronic file management 4 4.7 Auxiliary management of physical files 4 5 Receiving electronic files 5 5.1 File receiving and processing 5 5.2 File reception check 5 5.3 Electronic file registration 5 5.4 File Collection Management 6 6 Electronic file organization 6 6.1 Electronic archive organization 6 6.2 Electronic file cataloging 6 6.3 Electronic file format conversion 7 6.4 Electronic file association 7 6.5 Electronic file storage 7 7 Electronic file preservation 8 7.1 Backup and Recovery 8 7.2 Electronic file monitoring 8 7.3 Business process statistics 8 7.4 Electronic file preservation inspection 9 7.5 Protection of electronic files 9 8 Utilization of Electronic Archives 10 8.1 Search and use 10 8.2 Electronic Borrowing 10 8.3 File compilation and research 11 8.4 Use registration 11 9 Disposal of electronic records 11 9.1 Appraisal and disposal function configuration 11 9.2 Identification and disposal operations 12 9.3 Management of Destroyed Archives 12 10 Statistics Management 13 10.1 Electronic file statistics 13 10.2 Commonly used statistical reports 13 10.3 Report generation tool 13 11 System Management 14 11.1 Definition and configuration of electronic archives database 14 11.2 Definition and maintenance of electronic archives classification system 14 11.3 Management and maintenance of electronic archives metadata 15 11.4 System User Management 16 11.5 Log Management and Audit Trail 16 Reference 18

Foreword

This document is in accordance with the provisions of GB/T 1.1-2020 "Guidelines for Standardization Work Part 1.Structure and Drafting Rules of Standardization Documents" Drafting. Please note that some of the contents of this document may involve patents. The issuing agency of this document is not responsible for identifying patents. This document was proposed and managed by the State Cryptography Administration. This document was drafted by. National Archives Administration, Tsinghua University, Beijing Archives, Renmin University of China, Weizhe Changcheng Network Technology Co., Ltd. Ren company, Shenzhen Liyuan Evaluation Technology Co., Ltd. The main drafters of this document. Fu Hua, Xue Sixin, Tong Xinhai, Tao Shuilong, Du Xiaoyong, Huang Lihua, Li Cuncai, Li Ting, Zhang Jing, Yang Zhongying, Zhao Zihao, Li Tong, Tian Lei, Lin Miaoji, Wen Yuzhong, Hao Chenhui, Xue Zheni, Wang Dazhong, Lin Xiangzhen, Tian Haojie, Yang Yaxin, Yang Qianya, Liu Jun, Guo Peng, Zhu Junpeng, Chen Xiang, Zhang Li, Zhu Yunlong.

Introduction

Electronic archives are an important part of national information resources. The authenticity, integrity, availability and security of electronic archives largely depend on The functional integrity and operational stability of the electronic archives management system, as well as the correct use of the system by archive staff. In order to promote the scientific management of electronic archives, standardize the construction of electronic archives management systems, and ensure the authenticity, integrity, availability and safety of electronic archives, root According to the National Archives Administrative Normative Document "Regulations on the Basic Functions of Electronic Archives Management System" (File Office (2017) No. 3), combined with my country's electronic files The current status of case management, this document is formulated. This document is based on the "Regulations on the Basic Functions of Electronic Archives Management System", and the required functions are defined in this document as The required functions of the electronic archives management system, and according to the needs of the development of modern archives management, it also stipulates the expansion of the electronic archives management system Function to promote the continuous improvement of the system construction level. General functional requirements of electronic archives management system

1 Scope

This document specifies the overall requirements for the functions of the electronic archives management system, as well as the reception, sorting, preservation, utilization, identification, and unification of electronic archives. Key business links such as accounting, audit trail and system management, and general functional requirements for system management, including the electronic archives management system should have The required functions and optional functions of the system, but do not make provisions for the platform and specific technical applications for the realization of the system functions. This document is applicable to the design, development, implementation, use and testing of electronic archives management systems for national archives of all levels and types. country The construction of electronic archives management systems for government agencies, enterprises, institutions and other social organizations can be implemented with reference to this document.

2 Normative references

The contents of the following documents constitute the indispensable clauses of this document through normative references in the text. Among them, dated quotations Only the version corresponding to that date is applicable to this document; for undated reference documents, the latest version (including all amendments) is applicable to This document. GB/T 29194-2012 General functional requirements for electronic document management systems GB/T 33190-2016 Electronic File Storage and Exchange Format Layout Document DA/T 46-2009 Documentary Electronic Document Metadata Scheme DA/T 54-2014 Photo Electronic Archives Metadata Scheme DA/T 63-2017 Audio and Video Electronic Archives Metadata Scheme DA/T 70-2018 General requirements for the testing of documentary electronic files

3 Terms and definitions

The following terms and definitions apply to this document. 3.1 Electronicarchive A collection of electronic files and related information that have the value of vouchers, search and preservation, and archive preservation. [Source. DA/T 58-2014, 2.2, with modification] 3.2 Metadataofelectronicarchive Data describing the content information, structure information, background information and management process of electronic archives. 3.3 Open layout document format openfixedlayoutdocument OFD Layout document format independent of software, hardware, operating system, and output device. [Source. GB/T 33190-2016, 3.2] 3.4 Digitalobjectofelectronicarchive A digital entity that stores the content, structure and related information of electronic archives in a computer file format that conforms to national or industry standards. ......

Image     

Tips & Frequently Asked Questions:

Question 1: How long will the true-PDF of GB/T 39784-2021_English be delivered?

Answer: Upon your order, we will start to translate GB/T 39784-2021_English as soon as possible, and keep you informed of the progress. The lead time is typically 2 ~ 4 working days. The lengthier the document the longer the lead time.

Question 2: Can I share the purchased PDF of GB/T 39784-2021_English with my colleagues?

Answer: Yes. The purchased PDF of GB/T 39784-2021_English will be deemed to be sold to your employer/organization who actually pays for it, including your colleagues and your employer's intranet.

Question 3: Does the price include tax/VAT?

Answer: Yes. Our tax invoice, downloaded/delivered in 9 seconds, includes all tax/VAT and complies with 100+ countries' tax regulations (tax exempted in 100+ countries) -- See Avoidance of Double Taxation Agreements (DTAs): List of DTAs signed between Singapore and 100+ countries

Question 4: Do you accept my currency other than USD?

Answer: Yes. If you need your currency to be printed on the invoice, please write an email to Sales@ChineseStandard.net. In 2 working-hours, we will create a special link for you to pay in any currencies. Otherwise, follow the normal steps: Add to Cart -- Checkout -- Select your currency to pay.