GB/T 39755.2-2021 English PDF

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GB/T 39755.2-2021: Electronic records management capability system - Part 2: Assessment criterion
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Basic data

Standard ID: GB/T 39755.2-2021 (GB/T39755.2-2021)
Description (Translated English): Electronic records management capability system - Part 2: Assessment criterion
Sector / Industry: National Standard (Recommended)
Classification of Chinese Standard: A14
Word Count Estimation: 42,456
Issuing agency(ies): State Administration for Market Regulation, China National Standardization Administration

GB/T 39755.2-2021: Electronic records management capability system - Part 2: Assessment criterion

---This is a DRAFT version for illustration, not a final translation. Full copy of true-PDF in English version (including equations, symbols, images, flow-chart, tables, and figures etc.) will be manually/carefully translated upon your order.
Electronic records management capability system-Part 2.Assessment criterion ICS 03.120.20 A14 National Standards of People's Republic of China Electronic document management capability system Part 2.Evaluation Specification Released on 2021-04-30 2021-11-01 implementation State Administration of Market Supervision and Administration Issued by the National Standardization Management Committee

Table of contents

Foreword Ⅰ Introduction Ⅱ 1 Scope 1 2 Normative references 1 3 Terms and definitions 1 4 Abbreviations 2 5 ERM capability level model 2 6 ERM capability assessment indicators 3 6.1 Overview 3 6.2 Screening indicators 4 6.3 Evaluative indicators and interpretation 4 7 Implementation of ERM Capability Assessment 13 7.1 Evaluation Type 13 7.2 Evaluation method 13 7.3 Evaluation Organization 13 7.4 Evaluation Implementation 15 Appendix A (Normative Appendix) Quantitative Evaluation Method 18 Appendix B (Informative Appendix) Scoring Criteria 27 Appendix C (Normative Appendix) Evaluation Report Format 36 Reference 38

Foreword

GB/T 39755 "Electronic Document Management Capability System" is divided into the following two parts. ---Part 1.General requirements; ---Part 2.Evaluation Specification. This part is Part 2 of GB/T 39755. This section was drafted in accordance with the rules given in GB/T 1.1-2009. This part is proposed and managed by the State Cryptography Administration. Drafting organizations of this section. Tsinghua University, Renmin University of China Electronic File System Testing Center, Beijing New Guoxin Software Evaluation Technology Co., Ltd. Company (National E-government System Quality Supervision and Inspection Center), Beijing Digital Certification Co., Ltd., Weizhe Changcheng Network Technology Co., Ltd. Company, National Information Center Software Evaluation Center. The main drafters of this section. Xue Sixin, Du Xiaoyong, Li Li, Shao Miao, Li Cuncai, Yuan Yiyun, Wen Yuzhong, Zhang Jing, Ji Shuli, Xue Zheni, Zhang Ru, Liu Zhong, Xu Hua, Liu Xinzhi, Li Tong, Yang Yan, Wang Gaijiao, Su Wenzheng, Zhang Xiao, Tian Na, Yang Fenghua, Yu Ling, Chen Xiang, Yao Heng, Guo Peng, Niu Le, Shang Fenyu, Luo Jiajing, Li Yuedong.

Introduction

Electronic files are an important tool and carrier for national governance, economic operation, social operation, and historical inheritance in the information age. It is an important national strategy. Strategy information resources. Electronic file management is a basic and long-term task of national governance in the new era. It is a national network power strategy and information An important part of the globalization strategy. The Party Central Committee and the State Council attach great importance to the management of electronic documents. In.2009, the National Electronic Document Management System was established. Management Inter-Ministry Joint Conference (hereinafter referred to as "Joint Conference") system, the National Electronic Document Management Inter-Ministerial Joint Conference Office (hereinafter referred to as the Office”) is located in the State Cryptography Administration. The joint meeting and its office are guided by Xi Jinping’s Thought on Socialism with Chinese Characteristics for a New Era, and earnestly Implement the network power strategy, strengthen standard guidance and demonstration drive, and promote electronic document management and national policies and basic-level business operations. For deep integration. Manage, store, and use electronic documents well in the formation, processing, exchange, filing, custody, identification and disposal, retrieval and statistics, utilization of services, etc. The information assets generated by the process are an urgent need to promote the modernization of the national governance system and governance capabilities. Work efficiency, supporting business processing, retaining business vouchers, accumulating digital assets, preserving information resources, providing knowledge services, and inheriting historical culture Important move. Party and government agencies, enterprises and institutions, people’s organizations and other organizations should fully realize the importance of improving their own electronic file management capabilities. Importance and urgency, to maximize the use of electronic documents in strengthening organization and management, promoting business work, improving work efficiency, and reducing social operations The role of cost and other aspects. This part is an integral part of my country's electronic document management standard system, which is used to guide the development of electronic document management capability assessment. The purpose is to promote the improvement of the organization's electronic file management capabilities through evaluation. Institutions can be based on the level of electronic document management capabilities proposed in this section Model, establish a scientific and orderly, continuous optimization and continuous improvement of the electronic document management process model, and improve various electronic documents within the organization The level of management, and gradually realize scientific management and effective use. Electronic document management capability system Part 2.Evaluation Specification

1 Scope

This part of GB/T 39755 specifies the evaluation model, evaluation index system and evaluation method of the electronic document management capability level. This part is applicable to the self-inspection and self-evaluation of the organization's electronic document management ability, as well as the supervision and evaluation of the organization's electronic document management ability. Check and evaluate.

2 Normative references

The following documents are indispensable for the application of this document. For dated reference documents, only the dated version applies to this article Pieces. For undated reference documents, the latest version (including all amendments) is applicable to this document. GB/T 39755.1-2021 Electronic Document Management Capability System Part 1.General Requirements

3 Terms and definitions

The following terms and definitions apply to this document. 3.1 Capabilitylevelmodelforelectronicrecordsmanagement A hierarchical model of the organization's ability to manage electronic records. 3.2 Electronic records management capability evaluation and supervision agency supervisionauthorityforelectronicrecordsmanagementca- pacityassessment An organization or department that supervises and manages institutions engaged in the evaluation of electronic document management capabilities. Note. The competent authority of national or local evaluation and certification or other organizations or institutions approved by them, such as industry associations, technical commissions authorized by the state or other ministries The staff will wait. 3.3 Electronic records management capability assessment agency assessmentauthorityforelectronicrecordsmanagementcapacity The organization or department that is engaged in the evaluation of electronic document management capabilities and is directly responsible for the operation of the entire evaluation activity and the evaluation results. 3.4 Appraisersforelectronicrecordsmanagementcapacity Professionals who perform electronic document management capability assessment and provide professional evaluation opinions from multiple perspectives. 3.5 Electronicrecordsresourcesdatabase A database that stores electronic document content, structure, background and management process information in a structured, semi-structured and unstructured manner. 3.6 Key index item keyindexitem The rejection items of the organization’s ERM capability level are determined based on the level up to standard score. ......

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