GB/T 31913-2015 English PDF

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GB/T 31913-2015: General functional requirements for administrative electronic records creation and transaction system
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Basic data

Standard ID: GB/T 31913-2015 (GB/T31913-2015)
Description (Translated English): General functional requirements for administrative electronic records creation and transaction system
Sector / Industry: National Standard (Recommended)
Classification of Chinese Standard: L73
Classification of International Standard: 35.080
Word Count Estimation: 27,252
Date of Issue: 2015-09-11
Date of Implementation: 2016-05-01
Quoted Standard: GB/T 7156-2003; GB/T 7408-2005; GB 11714-1997; GB/T 18391.1; GB/T 18391.2; GB/T 18391.3; GB/T 18391.4; GB/T 18391.5; GB/T 18391.6; GB/T 29194-2012; DA/T 32-2005; DA/T 46-2009
Regulation (derived from): National Standard Announcement 2015 No.25
Issuing agency(ies): General Administration of Quality Supervision, Inspection and Quarantine of the People's Republic of China, Standardization Administration of the People's Republic of China
Summary: This Standard specifies the instruments electronic document handling system is formed (Administrative Electronic Records Creation and Transaction System, AERCTS) operations, management, and other common optional functional requirements. This Standard applies to agencies, organizations, enterprises, institutions and other social organizations formed construction, use and evaluation system for handling electronic instrument files, research and teaching institutions for reference.

GB/T 31913-2015: General functional requirements for administrative electronic records creation and transaction system

---This is a DRAFT version for illustration, not a final translation. Full copy of true-PDF in English version (including equations, symbols, images, flow-chart, tables, and figures etc.) will be manually/carefully translated upon your order.
(Instruments, electronic document handling system forming common functional requirements) ICS 35.080 L73 National Standards of People's Republic of China Clerical electronic document handling system is formed General functional requirements Issued on. 2015-09-11 2016-05-01 implementation Administration of Quality Supervision, Inspection and Quarantine of People's Republic of China Standardization Administration of China released

Table of Contents

Introduction Ⅲ Introduction Ⅳ 1 Scope 1 2 Normative references 1 3 Terms and definitions 4 General 4 4.1 Positioning System 4 4.2 Functional Architecture 5 4.3 Legal Compliance 5 5 business functional requirements 6 5.1 General Requirements 6 5.2 Electronic Document 6 is formed 5.2.1 Drafting 6 5.2.2 Audit 7 5.2.3 issued 7 5.3 electronic document transmission to handle 7 5.3.1 Review 7 5.3.2 Registration 8 5.3.3 Printed 8 5.3.4 issued 8 5.3.5 Send Banjie 8 5.4 electronic document handling received 9 5.4.1 sign 9 5.4.2 Registration 9 5.4.3 trial 9 5.4.4 Contractors 10 5.4.5 circulated 10 5.4.6 reminders 10 11 5.4.7 Reply 5.4.8 receiving settles 11 5.5 Electronic Document Retrieval 11 5.6 Electronic Document Management 12 5.6.1 File Generator 12 5.6.2 Classification Scheme 12 5.6.3 File Maintenance 13 5.6.4 Statistical Management 13 6 Management features require 14 6.1 System Management 14 6.1.1 general requirements 14 6.1.2 System Reports 14 Data Management 15 6.2 yuan 6.2.1 Overview 15 6.2.2 Metadata scheme established 15 6.2.3 Metadata maintenance program 16 Managed 16 6.2.4 metadata values 6.3 Process Management 17 6.4 Security Management 18 6.4.1 Overview 18 6.4.2 authentication and access control 18 6.4.3 Backup and Recovery 19 6.4.4 integrity testing 19 6.4.5 Electronic Signature 19 6.5 Interface Management 20 7 optional features require 21 7.1 Offline use 21 21 7.2 Import and Export 7.3 Performance Requirements 21

Foreword

This standard was drafted in accordance with GB/T 1.1-2009 given rules. This standard is proposed and managed by the State Encryption Administration. This standard was drafted. Jiangsu Provincial Office, Nanjing University. The main drafters of this standard. into the stone, including Feng, Yao Siyuan Wang Ping, Wu Yuhao, JIN, Wang Qian, Liuyue Qi.

Introduction

In order to adapt to the reality of China's electronic file forms need to apply to guide the formation of electronic document handling system construction and use, improve information Electronic document handling environment is formed under the level of standardization, formulated standards. Clerical electronic document handling system is formed General functional requirements

1 Scope

This standard specifies the instruments electronic document handling system is formed (AdministrativeElectronicRecordsCreationand TransactionSystem, AERCTS) operations, management, and other optional generic functional requirements. This standard applies to agencies, organizations, enterprises, institutions and other social organizations of the instrument handle electronic file system construction is formed, so that Use and assessment, scientific research and teaching institutions are also available for reference.

2 Normative references

The following documents for the application of this document is essential. For dated references, only the dated version suitable for use herein Member. For undated references, the latest edition (including any amendments) applies to this document. GB/T 7156-2003 code identification document security level GB/T 7408-2005 data elements and interchange formats - Information interchange the date and time notation GB 11714-1997 Rules for the National Organization Code GB/T 18391 (all parts), Information technology - Metadata registries (MDR) GB/T 29194-2012 Electronic Document Management System General functional requirements DA/T 32-2005 Corporate e-mail archiving and management rules DA/T 46-2009 instruments electronic file metadata scheme

3 Terms and Definitions

GB/T 29194-2012, DA/T 46-2009 define the following terms and definitions apply to this document. For ease of use, The following list of repeated GB/T 29194-2012, DA/T 46-2009 certain terms and definitions. 3.1 Electronic document electronicrecords Organs, organizations, enterprises, institutions and other civil society organizations in the process of processing, computers and other electronic devices are formed by, for, Biography Transport and storage of text, graphics, images, audio, video and other electronic information recording different forms. 3.2 Clerical electronic document administrativeelectronicrecords Electronic document reflected the party, government, production management and other management activities. [DA/T 46-2009, the definition 3.2] 3.3 Electronic document formed creationofelectronicrecords Clerical electronic document generation process through electronic devices from scratch, including drafting, reviewing, the issue of links. 3.4 Electronic document handling transactionofelectronicrecords After the file is formed around the electronic personnel file handle of a series of processes, including sending and receiving handle handle two parts. ......

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